Minutes - 06.19.23

June 19, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, June 19, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There were none.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the agenda by adding an Action Item.  Motion carried. 

ITEM 4. – Discussion Item

  1. Review of elementary school placement process – The elementary principals explained the process of placing students at the three attendance centers. 

ITEM 5. - Action Items

  1. State Auditor’s Letters – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the State Auditor’s findings regarding WC2DC.  Motion carried. 
  2. Debt Service Payments – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the debt service payments in the amount of $583,971.35.  Motion carried. 
  3. Compass PD Agreement – Motion by Mr. Patterson, second by Ms. Clarken, to approve the Compass PD agreement for PK-12 professional development for 2023-2024.  Motion carried.
  4. Compass PD Proposal – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the Compass PD proposal to provide a train-the-trainer model for ongoing professional development.  Motion carried. 
  5. Textbook Disposal – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the textbook disposal.  Motion carried. 
  6. Iowa Department of Health and Human Services Mentoring Program Second Amendment to Contract – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Iowa Department of Health and Human Services Mentoring Program Second Amendment to Contract for the Middle School Student Mentoring Program.  Motion carried. 
  7. Iowa State University Field Experience Agreement – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the Iowa State University Field Experience Agreement for placement of student teachers and practicum students.  Motion carried. 
  8. Des Moines Area Community College Agreement – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the Des Moines Area Community College Agreement to provide instructional support for a Webster City student.  Motion carried. 
  9. Iowa Central Community College 28E Agreement – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the Iowa Central Community College 28E Agreement to provide instructional space for the Hamilton High program.  Motion carried. 
  10. Johnson Controls Proposal – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Johnson Controls planned service proposal for districtwide preventative maintenance.  Motion carried. 
  11. Pre-Closing Occupancy Agreement – Motion by Mr. Patterson, second Ms. Clarken, to approve the pre-closing occupancy agreement to allow Central Iowa Recovery to install information technology equipment at 825 Beach Street prior to the closing date.  Motion carried. 
  12. Pepsi Beverages Company Amendment – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the Pepsi Beverages Company amendment to include advertising.  Motion carried. 
  13. Gifts to the District – Motion by Ms. Clarken, second by Mr. Patterson, to approve the monetary donation to athletics from Main Street Kiwanis; and the monetary donation to the Webster City Middle School for School of the Wild from First State Bank.  Motion carried. 
  14. Fundraising Request – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the fundraising request by the Middle School to do Kona Ice for the 2023-2024 school year.  Those voting aye were Greenfield, Clarken, Patterson, and Van Diest.  Mr. Stoakes abstained from the vote.  
  15. Approve Board President to Approve Bills at the end of June – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the Board President to review and approve bills at the end of the fiscal year.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the following:

  1.  Contract Resignations:  Clint Howard, Head Varsity Girls Track Coach; Taylor Nokes, JV Volleyball Coach; Robert Schauer, Food Service; Makayla Cobbs, Paraeducator; Jayde Bertran, Paraeducator; and Adalie Schwandt, Paraeducator. 
  2. Contract Recommendations:  Jenna Lewis, 3rd Grade; Alex McCready, HS Science; Jess Howard, HS Student Council Advisor; Rusty Clabaugh, HS Night Custodian; Libby Anderson, Head 7th Grade Boys Track Coach; Joylyn Cobb, Head 7th Grade Volleyball Coach; and Dane Barner, Head 8th Grade Boys Track Coach.
  3. Transfer of Kelly Anderson from Title 1 Reading to 2nd Grade; Chris Moline from Academic Interventionist to Title 1 Reading; and Cheryl Eichler from Special Education at PV to NEH. 

Motion carried. 

ITEM 7. – Other

  1. Items from the Superintendent -
    1. Approval of the strategic plan has been moved due to the change in leadership.
    2. Audit report and findings will be presented to the Board once it is received.
    3. FAST testing will be shared when it’s available and curriculum cycle presentation in the fall. 
    4. An ELL study review was done and the focus for next year will be on parent engagement and professional development. 
    5. Board goals were reviewed as we near the end of the fiscal year.
    6. Dr. Ross thanked the Board and staff for the opportunity to serve the District the last 5 years. 
  2. Celebrations and Acknowledgements from the Board –
    1. Ms. Van Diest read a note from the Board to thank Dr. Ross for her service over the last 5 years.
    2. Ms. Van Diest was contacted by McPherson and Jacobson about setting up a meeting to review goals for the new superintendent.

ITEM 8. – Consent Items – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the minutes of the May 22, 2023 meeting; General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; the interfund transfer; the fundraising report; and open enrollment update.  Motion carried.

ITEM 9.  – Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 7:44 p.m.

The next Regular Board Meeting will be Monday, July 17, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.                                                                                         

Attest:                                                                               Attest:

Kathy Biere, Secretary                                                Beth Van Diest, President