Minutes - 2022.07.18

July 18, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, July 18, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There was none.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Ms. Greenfield was absent.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the agenda.  Motion carried. 

ITEM 4. - Discussion Items –

  1. Donovan Group – Communication Roadmap – Jerry Gallagher from the Donovan Group, presented the Board with a Communication Roadmap for the 2022-2023 school year.  The roadmap features a timeline of items they will focus on each month.   

ITEM 5. – Action Items

  1. IASB 2023 Legislative Priorities – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the following IASB 2023 legislative priorities:  mental health, teacher recruitment and licensure, supplemental state aid, and unfunded mandates.  Motion carried. 
  2. 2022-23 Facilities Goals – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the 2022-2023 facilities goals.  Motion carried. 
  3. Textbook Disposal – Motion by Ms. Clarken, second by Mr. Patterson, to approve the disposal of outdated textbooks.  Motion carried. 
  4. Art of Education License – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the Art of Education 7-year license for the K-12 Art team.  Motion carried. 
  5. 2021-2022 pCard Rebate – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the 2021-2022 pCard rebate in the amount of $1,515.32.  Motion carried. 
  6. Designation of Financial Depositories and Limits for District Funds – Motion by Mr. Patterson, second by Ms. Clarken, to approve the designation of financial depositories and limits for District funds as follows:  ISJIT - $10,000,000; First State Bank - $8,000,000; Availa Bank - $8,000,000; and WCF Financial Bank - $8,000,000.  Motion carried. 
  7. Adult Meal Pricing for 2022-23 – Motion by Mr. Patterson, second by Mr. Stoakes, to approve increasing the adult meal price to $4.15 for the 2022-2023 school year.  Motion carried. 
  8. AEA Lease Agreement – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the lease agreement with Prairie Lakes AEA (with the correction of the payment dates to be January 2023 and June 2023) for use of the office space at the Hamilton High building.  Motion carried.
  9. 28E for Project Earlybird Concurrent Enrollment Course and Placement Testing for Iowa Central Community College – Motion by Ms. Clarken, second by Mr. Patterson, to approve the 28E for Project Earlybird concurrent enrollment course and placement testing for Iowa Central Community College.  Motion carried. 
  10. 28E Agreements – Motion by Mr. Stoakes, second by Mr. Patterson, to approve 28E agreements with Stratford for:  Dr. Mandy Ross, Superintendent; Kathy Biere, Business Manager; Cindi Sweedler, School Nurse; Evan Mossman, PE Teacher; Kathy Houck, Media Specialist; Patsy Brock, TAG; Ted Larson, Transportation Director; Molly Westrum, Social Worker.  Also included in the motion was approval of a 28E agreement with Hubbard-Radcliff for Kathy Houck, Media Specialist.  Motion carried. 
  11. Education Contracts – Motion by Mr. Patterson, second by Ms. Clarken, to approve the contract for student services with Des Moines Independent Community School District and Mason City Community School District.  Motion carried.  Fundraising Request – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the Middle School to host Kona Ice once each month that school is in session for the 2022-2023 school year.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Clarken, second by Mr. Patterson, to approve the following:

  1. Contract Resignations of:  Rachel Daum, High School Band Teacher; Cole Nokes, Head Middle School Wrestling Coach; Dennis Dilly, Bus Driver; Kacey Pruismann, Guidance Secretary; Wendy Bryan, Elementary Paraeducator.
  2. Contract Recommendations of:  Pat Farley, Head 7th Grade Football Coach; Ben Rasmussen, JV Boys Basketball; Zane Williams, Assistant 8th Grade Football Coach; Alysha Heue, Transfer from Paraeducator to 25% Paraeducator/75% Secretary; Quintin Meldrem, Elementary Paraeducator; Sandy Ausenhus, Lego League Coach; Elizabeth Morgan, Family and Consumer Science; Kacey Pruismann, Elementary Paraeducator; Stephanie Turpen, Curriculum Secretary; Tehra Brim, Guidance Secretary; Kyle Kain, High School Band; Mentors:  Sandy Ausenhus, Diane Bahrenfuss, Lynn Ehrenberg, Laura Fisher, Rachael Hansen, Mary Jane Hinderks, Sonjia Johnson, Heidi Kayser, Danika Klaver, Lisa Lyons, Janelle Oakland, Julie Pagel, Marta Paukert, Natalie Petersen, Kala Thury, Leah Rachu, Brad Van Deer, Michele Veldhuzien; Site Based TLC Council Members:  Karen Daniels, John Seiser, Craig Signorin, Ryan Stone, Brandy Williams; Building Leadership Team Members:  George Artley, Danyell Artley, Ben Baker, Lauren Blaidsdell, Jaime Davis, Alexis Draeger, Michelle Dyvig, Lynn Ehrenberg, Laura Estlund, Laura Fisher, Kristen Hammit, Jeri Jass, Sonjia Johnson, Danika Klaver, Heather Knox, Michelle Lovelace, Doug Marks, Beth Meyer, Erica Miller, Paige Moberly, Lora Osthus, Susan Peters, Katie Peterson, Cali Peterson, Laura Seiser, Kim Schimp, Amy Steen, Kurt Veldhuizen, Madalyn Walker.\
  3. Motion carried.

ITEM 7. – Other

  1. Items from Dr. Ross
    1. Board Meeting Calendar – A year-long board planning calendar was given to the Board.
    2. HVAC project is on target for the start of the school year and required a new transformer at Pleasant View. 
    3. Signage at the Administration Building blew down in a windstorm and will need to be replaced, as the age of the sign is becoming an issue.
    4. A packet of legislative summaries impacting schools was given to the Board.
  2. Items from the Board –
    1. Mr. Stoakes asked for an update regarding the concrete project at the football field. 
    2. Mr. Stoakes shared that his daughter, Kelly, was chosen to play in the All State Coaches All Star softball game on Saturday and his son, Devon, was the Class 3A leading hitter for baseball in the state of Iowa. 

Mr. Stoakes excused himself from the meeting at 7:01 p.m. 

ITEM 8. – Consent Items – It was moved by Mr. Patterson, seconded by Ms. Clarken, to approve the minutes of the June 13 and June 20, 2022 Board Meeting, to approve General, Schoolhouse, Lunch and Activity Fund Reports, payment of the bills and claims as listed at the close of these minutes, to approve the interfund transfer, and the fundraising report.  Motion carried.

Motion by Mr. Patterson, second by Ms. Clarken, to go into closed session at 7:02 p.m.

ITEM 9.  – Closed Session 21.5(1)(a) To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds. 

Motion by Ms. Clarken, second by Mr. Patterson, to come out of closed session at 7:42 p.m.

ITEM 10. - Adjournment – Motion by Mr. Patterson, second by Ms. Clarken, to adjourn the meeting at 7:43 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, August 8, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                    Attest: 

Kathy Biere, Secretary                                     Beth Van Diest, President