November 28, 2022
The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, November 28, 2022, in the School Administration Office Board Room, Webster City, Iowa.
Open Comment to the Board – Meredith Bargfrede addressed the Board regarding the Spring of 2020 WC2DC trip.
ITEM 1. – Call to Order – Board Secretary, Kathy Biere, called the meeting to order at 6:07 p.m.
ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest. Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.
ITEM 3. – Approval of Agenda – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the agenda. Motion carried.
ITEM 4. – All-State Music Presentation – Greta Nelson, High School Music Instructor, and students Nalani Buakham, Caroline Ehn, Alondra Johnson Santana, Gabe Ruby, and Lincoln Tielke shared their experience and takeaways from participating in the All-State Music Festival.
ITEM 5. – Approval of Minutes of Last Regular Meeting – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the minutes of the November 14, 2022 board meeting. Motion carried.
ITEM 6. – Appointment of Board Secretary – Motion by Ms. Van Diest, second by Ms. Greenfield, to appoint Kathy Biere as Board Secretary. Motion carried.
ITEM 7. – Administration of Oath of Office to Board Secretary – Ms. Van Diest administered the Oath of Office to Board Secretary, Kathy Biere.
ITEM 8. – Election of President and Vice President –
- Motion by Mr. Stoakes, second by Ms. Greenfield, to nominate Beth Van Diest as Board President. Motion carried.
- Motion by Mr. Stoakes, second by Ms. Clarken, to nominate Eric Patterson as Board Vice President. Motion carried.
ITEM 9. – Administration of Oath of Office to Board Secretary – Kathy Biere, Board Secretary, administered the Oath of Office to newly-elected President, Ms. Van Diest, and newly-elected Vice President, Mr. Patterson.
ITEM 10. – Annual Meeting –
A. Establish Meeting Dates, Times and Location – Motion by Ms. Clarken, second by Mr. Patterson, to approve the meeting dates, time, and location of Webster City Schools Board of Directors meetings. Motion carried.
B. Name Official Publication – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the Daily Freeman Journal as the official publication of Webster City Community School District. Motion carried.
C. Designation of Legal Counsel – Motion by Mr. Patterson, second by Ms. Clarken, to approve Ahlers and Cooney as the District’s legal counsel. Motion carried.
D. Designation of Financial Depositories – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the financial depositories and limits: ISJIT - $10,000,000; First State Bank - $8,000,000; Availa Bank - $8,000,000, and WCF Financial Bank - $8,000,000. Motion carried.
ITEM 11. - Discussion Items –
- Strategic Planning Process (Dr. Chris Greiner, Compass PD) – Dr. Greiner, from Compass PD, gave the Board an overview of the strategic planning process he will facilitate for the District during the 2022-2023 school year.
- Early Retirement Recommendations for 2023-2024 – Dr. Ross recommended the Board offer early retirement for the 2022-2023 school year, but consider taking a year off and offer the incentive on a periodic basis.
ITEM 12. – Action Items
- Early Retirement – Motion by Mr. Patterson, second by Mr. Stoakes, to offer early retirement for the 2022-2023 school year with the intention of not offering it for the 2023-2024 school year. Motion carried.
- Final Reading of Board Policy 806 Stock Prescription Medication Supply – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the final reading of Board Policy 806 Stock Prescription Medication Supply. Motion carried.
- SBRC Application Request for Open Enrollment Out – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the School Budget Review Committee request for a modified supplemental amount of $106,959.60 for open enrolled out students who were not included in the District’s previous year certified enrollment count. Motion carried unanimously.
- SBRC Application Request for LEP Instruction Beyond 5 Years – Motion by Mr. Patterson, second by Ms. Clarken, to approve the School Budget Review Committee request for a modified supplemental amount of $100,001.37 related to the English language learning program for students who have exceeded five years of weighting that are included on the Fall 2022 certified enrollment headcount. Motion carried unanimously.
- Compass PD Agreement – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the Compass PD Agreement for Strategic Planning with Dr. Chris Greiner. Motion carried.
- Gift to the District – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the gifts to the District from Kona Ice. Motion carried.
- Fundraising Requests – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Vocal Music Boosters free-will donation bucket at Christmas in the City; High School Music Department, Band and Vocal Boosters free-will donation and bake sale at Holiday Concert. Motion carried.
ITEM 13. – Personnel – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the resignation of Kevin Bahrenfuss, Concessions Manager. Motion carried.
ITEM 14. – Other
- Items from the Superintendent
- There will be a two hour early out for professional development on December 7.
- Items from the Board
- Mr. Stoakes asked what entrance would be used for the Strategic Planning meeting to be held in the High School Library on Tuesday, November 29. Jama Hisler will set up at the Lincoln Statue entrance to let people in.
ITEM 15. – Consent Items – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the open enrollment update. Motion carried.
ITEM 16. – Adjournment - Motion by Mr. Patterson, second by Ms. Stoakes, to adjourn the meeting at 6:59 p.m. Motion carried.
The Board went into a work session following the regular board meeting. The work session focused on review of the Iowa School Performance Profile presented by Jama Hisler, Director of Teaching and Learning.
The next Regular Board Meeting will be Monday, December 12 at 6:00 p.m. at the School Administration Office Board Room. Board Meetings are subject to change dependent upon need.
Attest: Attest:
Kathy Biere, Secretary Beth Van Diest, President