Minutes - 04.10.23

April 10, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, April 10, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There were none.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the agenda by removing the Discussion Item and changing the order of the Action Items.  Motion carried. 

ITEM 4. – Public Hearing FY24 Budget – President Van Diest opened the public hearing at 6:00 p.m.  There were no comments from the public, and President Van Diest closed the public hearing at 6:01 p.m. 

ITEM 6. - Action Items

  1. Approval of FY24 Budget – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the FY24 budget.  Motion carried.
  2. Redistricting After Census – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the redistricting plan as presented.  Motion carried. 
  3. Set Public Hearing Date for 2023-2024 School Calendar – Motion by Ms. Greenfield, second by Mr. Patterson, to set the public hearing date for the 2023-2024 school calendar for April 24, 2023.  Motion carried. 
  4. Budget Guarantee Resolution – Director Stoakes introduced the following resolution and moved its adoption.  Director Clarken seconded the motion to adopt.  The roll was called and the vote was:

            AYES:  Greenfield, Clarken, Stoakes, Patterson, Van Diest

            NAYS:  None

            The President declared the resolution adopted as follows:

RESOLVED, that the Board of Directors of Webster City Community School District, will levy property taxes for fiscal year 2023-2024 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

  1. Arbitrage Rebate Services for Advanced Surplus Levy – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the arbitrage rebate services for the advanced surplus levy.  Motion carried. 
  2. Gift to District – Motion by Ms. Clarken, second by Mr. Patterson, to approve the monetary donations to Northeast Hamilton Elementary School Nurse’s Special Needs Fund from UCC and Williams Lions Club.  Motion carried. 
  3. Fundraising Request – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve Music Boosters to sell Empower Nutrition tickets; and High School football to hold a youth football camp.  Motion carried. 

ITEM 7. – Personnel – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the following:

  1.  Contract Resignations:  Jerry Buseman, Middle School Principal; Aaron Ehley, High School Special Education Teacher; Greta Nelson, Spring Play Advisor; Jaime Davis, Head 7th Girls Basketball Coach; Alan Ehley, Bus Driver; Jerry Klaver, Bus Driver; Dave Hilton, Head 8th Girls Basketball Coach; Chase Rattenborg, Middle School Baseball Coach.
  2. Contract Recommendations:  Jarod Haselhuhn, Pleasant View Principal; Madison Schwering, 8th Math/Science Teacher; Greta Nelson, Head Boys Tennis Coach; Stephanie Pace Spring Play Advisor; Lisa Lyons, 9th Grade Softball Coach; Andy Sowle, 9th Grade/Assistant Varsity Football Coach.
  3. Transfer of:  Valerie Stone from 8th Math/Science to High School ELL.

ITEM 8. – Other

  1. Items from Dr. Ross -
    1. On May 22, from 12:30-2:30 p.m., the Administrative Team and Board will do a Zoom meeting with Dr. Greiner to review the draft of the strategic plan.
    2. A letter is being drafted regarding heat day protocol for the District. 
  2. Items from the Board –
    1. Director Stoakes and Director Patterson attended the awards ceremony for Hamilton High. 
    2. Director Stoakes expressed his thoughts about administrative changes at the Middle School.
    3. Director Greenfield participated in FCS mock interviews held at the High School.
    4. Director Clarken asked about the hiring process at the Middle School.

ITEM 9. – Consent Items – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the minutes of the March 20, 2023 meeting; General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; the interfund transfer; the fundraising report; and open enrollment update.  Motion carried.

ITEM 10.  – Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 6:42 p.m.  Motion carried.

The Board met in a Work Session on the Career Ag Academy after the regular board meeting. 

The next Regular Board Meeting will be Monday, April 24, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                               Attest:

Kathy Biere, Secretary                                                Beth Van Diest, President