Minutes - 2022.10.10

October 10, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, October 10, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, and Ms. Van Diest.  Mr. Patterson was absent.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the agenda by adding two fundraisers.  Motion carried. 

ITEM 4. - Discussion Items –

  1. Certified enrollment update – Certified enrollment will be complete on October 17, and preliminary numbers indicate the District is down 34-35 students.
  2. Building Goal Presentation by Principals – The elementary school, middle school and high school principals identified their annual building goals and actions to achieve those goals.

ITEM 5. – Action Items

  1. National FFA Convention Attendance – Motion by Ms. Greenfield, second by Ms. Clarken, to approve FFA members and an advisor to attend the National FFA Convention in Indianapolis, Indiana.  Motion carried. 
  2. Four Year-Old Preschool Budget and Contracts – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the budget and contracts for four year-old preschool.  Motion carried. 
  3. YSS School Based Mentoring Services Memorandum of Agreement – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the YSS School Based Mentoring Services Memorandum of Agreement.  Motion carried. 
  4. Nolte, Cornman & Johnson FY22 Engagement Letter – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve Nolte, Cornman & Johnson FY22 engagement letter.  Motion carried.
  5. Gifts to the District – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the following gifts to the District:  Breanne Lesher for contributing her time and talent with the installation of the plantings at the softball entrance; and Farmstand for letting the High School Student Council borrow mums, grasses, and pumpkins to decorate for Boom Night.  Motion carried. 
  6. Fundraising Requests – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the following fundraisers:  Webster City Elementary PTO cookie dough sales; Webster City Middle School penny wars; High School Yearbook ad sales; WCHS Student Council food drive for UDMO; WCHS Student Council bake sales, half-court shots, holiday themed contests, penny wars for Stead Family Children’s Hospital; and High School Girls Basketball clothing sale and Youth basketball tournament.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the following:

  1. Contract Recommendation:  Lori Lind, Assistant Director of Mighty Trojan Childcare.  Motion carried.

ITEM 7. – Other

  1. Items from Dr. Ross
    1. The District experienced the loss of two bus drivers last week, Randy Youngdale and Mark Elliott. 
    2. The District is working to hire a facilitator to lead the strategic planning process identified as a board goal for the 22-23 school year.
    3. The first SIAC meeting is scheduled for October 17.  SIAC will be part of the strategic planning process.  
    4. Board Meeting Planning Calendar – a work session on ISASP and the Iowa School Performance Profile will be held on October 24.
    5. The annual organizational board meeting will take place on November 28.
  2. Items from the Board – There were none.

ITEM 8. – Consent Items – It was moved by Ms. Greenfield, seconded by Ms. Stoakes, to approve the minutes of the September 26, 2022 Board Meeting; to approve General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; to approve the interfund transfer; to approve the fundraising report; and open enrollment information.  Motion carried.

ITEM 9. - Adjournment – Motion by Mr. Stoakes, second by Ms. Greenfield, to adjourn the meeting at 7:06 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, October 24, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                    Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President