July 12, 2021
The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, July 12, 2021, in the School Administration Office Board Room, Webster City, Iowa.
ITEM 1. – Call to Order – The Board President called the meeting to order at 6:02 p.m.
ITEM 2. – Roll Call – Members answering roll call were Ms. Williams, Mr. Pruismann, Mr. Stroner, Mr. Patterson, and Ms. Van Diest. Also present were members of the media and other interested parties.
ITEM 3. – Approval of Agenda – It was moved by Mr. Patterson, seconded by Mr. Stroner, to approve the agenda with the addition of a 28E agreement and a resignation. Motion carried unanimously.
ITEM 4. – Open Comment to the Board – There were none.
ITEM 5. – Discussion Items
- High School Study Results – Tyler Riley, FEH Design, gave an overview of the draft feasibility report done on the high school. The draft contains multiple options regarding remodeling the existing high school or building a new high school.
- 2019-2020 Audit Report – Kathy Biere, Board Secretary, gave a brief overview of the 2019-2020 audit report.
ITEM 6. – Action Items
- D.A.R.E. Program – Motion by Mr. Pruismann, seconded by Mr. Stroner, to approve the D.A.R.E. Program for 5th grade students. Motion carried unanimously.
- Buy American Program – Motion by Mr. Stroner, seconded by Mr. Patterson, to employ the Buy American Program as much as possible without disrupting the project timelines and budget. Motion carried unanimously.
- Davis Bacon Contract Language – Motion by Mr. Patterson, seconded by Mr. Stroner, to approve the Davis Bacon contract language. Motion carried unanimously.
- Designation of Financial Depositories and Limits for District Funds – Motion by Mr. Pruismann, seconded by Ms. Williams, to approve the Designation of Financial Depositories and Limits for District Funds as follows: ISJIT - $10,000,000; First State Bank - $8,000,000; Availa Bank - $8,000,000; and WCF Financial Bank - $8,000,000. Motion carried unanimously.
- Nolte, Cornman & Johnson CPA Engagement Letter – Motion by Mr. Stroner, seconded by Mr. Patterson, to approve the Nolte, Cornman & Johnson engagement letter for FY21 audit services. Motion carried unanimously.
- Forecast5 Analytics Agreement – Motion by Mr. Stroner, seconded by Mr. Patterson, to approve the Forecast5 Analytics Agreement. Motion carried unanimously.
- 2020-2021 pCard Rebate – Motion by Mr. Patterson, seconded by Ms. Williams, to approve the 2020-2021 pCard Rebate of $1,222.72. Motion carried unanimously.
- 2020-2021 Iowa LGRP Refund – Motion by Mr. Pruismann, seconded by Ms. Williams, to approve the 2020-2021 Iowa LGRP refund in the amount of $4,247.45. Motion carried unanimously.
- Daktronics Agreement – Motion by Mr. Stroner, seconded by Mr. Pruismann, to approve the agreement with Daktronics. Motion carried unanimously.
- Impact 7G Agreement – Motion by Mr. Stroner, seconded by Mr. Patterson, to approve the Impact 7G agreement. Motion carried unanimously.
- AEA Lease Agreement for use of Hamilton High – Motion by Mr. Pruismann, seconded by Ms. Williams, to approve the AEA lease agreement. Motion carried unanimously.
- Johnson Controls Upgrade – Motion by Mr. Stroner, seconded by Mr. Patterson, to approve the Johnson Controls upgrade. Motion carried unanimously.
- Baker Group Contract – Motion by Mr. Patterson, seconded by Mr. Pruismann, to approve the Baker Group contract. Motion carried unanimously.
- Facility Fee Schedule – Motion by Mr. Stroner, seconded by Ms. Williams, to approve the facility fee schedule. Motion carried unanimously.
- First Reading of Board Policy 905.2 Advertising and Promotion – Motion by Mr. Pruismann, seconded by Ms. Williams, to approve the first reading of Board Policy 905.2 Advertising and Promotion. Motion carried unanimously.
- Special Education Contract – Motion by Ms. Williams, seconded by Mr. Stroner, to approve the special education contract for student services with Dubuque Community School District. Motion carried unanimously.
- 28E Agreement for Art Instruction and Shared Superintendent Services – Motion by Mr. Pruismann, seconded by Mr. Stroner, to approve the 28E agreement with United Community School for shared art instruction, and with Stratford Community School for shared superintendent services. Motion carried unanimously.
- Gifts to the District – Motion by Mr. Stroner, seconded by Mr. Patterson, to approve the monetary donation of $2,500 to the Webster City High School Athletic Program from America’s Farmer Bayer Fund, nominated by Bob Wirtz; and to approve the monetary donation of $60 from the Class of 1965 for the needy family fund and to the high school baseball and softball programs. Motion carried unanimously.
- Fundraising Requests – Motion by Mr. Stroner, seconded by Mr. Pruismann, to approve the high school cheerleaders to sell painted paw prints and to park cars at the Hamilton County Fair. Motion carried unanimously.
Item 7. – Personnel
- Contract Recommendations – Motion by Mr. Stroner, seconded by Mr. Patterson, to approve the following:
- Resignation of Michael Ross, Academic Interventionist; Michael Ross, Assistant Varsity Football; Michael Ross, Head Boys Tennis; Chris Moline, 1st Grade; Jessica Howard, Head Softball Coach.
- Contracts of Aaron Ehley, High School Special Education; Chris Moline, Academic Interventionist; Tyler Mosbach, Assistant Varsity Football; Kennedy Daniels, JV Girls Soccer; Matt Matteson, Summer Weight Room Supervisor; Kathy Runyan, High School Secretary; Lisa Gallaher, High School Night Custodian.
Motion carried unanimously.
Item 8. – Other
A. Items from the Superintendent –
1. Dr. Ross told the Board the HVAC projects at Pleasant View and Sunset Heights are being impacted by pandemic-related shipping delays.
2. Dr. Ross told the Board the District is required to seek public input on ESSER III funds and that a plan has to be submitted by August 20th. More information will be posted on the District website in the next few weeks.
3. Dr. Ross recommended to the Board an ad hoc committee be created to bring back recommendations regarding honoring coaches.
4. Dr. Ross congratulated the High School Rocketry Club on their 3rd place finish in the national competition.
5. Dr. Ross congratulated the high school baseball and high school softball teams on winning the North Central Conference Championship and for the high school baseball team on being ranked #6 in the state.
B. Items from the Board –
1. Mr. Pruismann asked about the free lunch program through the USDA that is extended through the 21-22 school year.
ITEM 9. – Consent Items - It was moved by Mr. Stroner, seconded by Mr. Patterson, to approve the minutes of the June 14, 2021 Board Meeting; to approve General, Schoolhouse, Lunch and Activity Fund Reports; to approve payment of the bills and claims as listed at the close of these minutes; and to approve the interfund transfer and the fundraising report. Motion carried unanimously.
ITEM 10. – Adjournment - Motion by Mr. Patterson, seconded by Mr. Stroner, to adjourn the meeting at 7:29 p.m. Motion carried unanimously.
The Board went into a work session on Goal Setting and no action was taken.
The next Regular Board Meeting is scheduled for Monday, August 9, at 6:00 p.m. at the School Administration Office Board Room. Board Meetings are subject to change dependent upon need.
Attest: Attest:
Kathy Biere, Secretary Beth Van Diest, President