The District shall maintain personnel records on employees. These records are important for the daily administration of the educational program, implementing board policy, budget and financial planning, and meeting state and federal requirements.
Employee records shall include, but not be limited to, records necessary for the daily administration of the District, salary records, evaluations, application for employment, references, and other items needed to carry out board policy. Employee personnel files are District records and considered confidential records and therefore are not generally open to public inspection or accessibility. Only in certain limited instances, when the employee has given a signed consent, will employee personnel records be accessible to individuals other than the employee or authorized school officials.
Employees may have access to their personnel files, and copy items from their personnel files at a time mutually agreed upon between the Superintendent or designee and the employee. The District may charge a reasonable fee for copies. Board members will generally only have access to an employee's file when it is necessary because of an employee related matter before the Board.
The Superintendent is responsible for keeping employees' personnel files current. The Board Secretary shall be the custodian of employee records.
Approved: December 2008
Reviewed: February 2022
Revised: February 2022