The Board authorizes the issuance of warrants for payment of claims against the school District for goods and services. The Board will allow the warrants after the goods and services have been received and accepted in compliance with Board policy and the claims audited by the Board.
Claims for items pursuant to the terms of a written contract approved by the Board, such as payment of freight, athletic officials, express, postage, printing, water, lights, telephone, rents, and payment of salaries may be paid by the School Business Official/Board Secretary prior to formal audit and approval by the Board. In addition, the School Business Official/Board Secretary, upon approval of the Board President, may issue warrants for approved registrations, claims offering a discount for early payment, approved travel expenses, approved goods and services delivered C.O.D., and other verified bills filed with the School Business Official/Board Secretary when the Board is not in session prior to payment of these claims and prior to audit and approval by the Board. The School Business Official/Board Secretary shall examine the claims and verify bills.
The School Business Official/Board Secretary shall determine that the claims presented to the Board are in order and are legitimate expenses of the District. It shall be the responsibility of the School Business Official/Board Secretary to bring claims to the Board for approval. Hereafter, paid claims shall be entered on record in the regular minutes of the School Business Official/Board Secretary.
The Board President and School Business Official/Board Secretary may each sign warrants by use of an electronic signature or rubber stamp corresponding to their own signature.
Approved: September 2007
Reviewed: December 2019
Revised: December 2019