1. Alcoholic beverages will not be brought to or consumed on school grounds.

2. Use of tobacco products is prohibited in school district facilities or on school district grounds.

3. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity.  The fee charged to the entity for the use of the facility, site, or equipment will include these costs.  However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs. 

4. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity.  Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

5. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate.  Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

 

 

 

Fees Schedule

Rates for Use of Buildings and Sites
     
     Elementary school gym (first two hours)                         _____________
     Elementary school gym with kitchen (first two hours)     _____________
     Middle school gym (first two hours)                                _____________
     Middle school kitchen and lunch room (two hours)        _____________
     High school gym (two hours)                                          _____________
     High school auditorium                                                   _____________
     High school lunch room                                                  _____________
     [Add other items]                                                            _____________

Add to above:
     
     For each additional hour or fraction thereof                   _____________
     For providing chairs and/or tables for meetings             _____________
     Custodial charges                                                          _____________
     [Add other items]                                                            _____________

ICN classroom per hour
(maximum $12.50 per hour)                                               _____________

In addition to paying the above fees, other than entities using the ICN classroom, each entity must make arrangements with the school district to have adequate custodial and supervisory services.  Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.

Rates for Use of Equipment

     VCR (one-half day)                                                       _____________
     Overhead projector (one-half day)                                _____________
     [Add other items]                                                           _____________

Add to above:

     For each additional hour or fraction thereof                  _____________
     [Add other items]                                                           _____________
 

The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees and board members.  The school district recognizes that it is not the only authorized user of the ICN and other users will frequently be using the school district's ICN facilities.  Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.

The director of technology is responsible for coordinating ICN classroom use.  Requests for use of the ICN classroom by employees for the educational program are filed with director of technology.

                                                                                                    ICN ROOM USE REGULATION

It is the responsibility of the entity using the ICN classroom to comply with the requirements of the law and school district policy and its supporting administrative regulations.

1. The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.

2. The use must be consistent with the mission of the sponsored or authorized user. 

3. Users cannot resell time on the ICN.

4. Sponsored and authorized users are responsible for compliance with the Americans with Disabilities Act and Iowa Civil Rights Act.  Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.

5. Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom.  Other school district facilities, sites, areas in the school district building or equipment are off limits to the authorized users.*

6. The charge for use of the ICN room is $12.50 per hour.

7. The ICN will be available Monday through Friday from 7:30 a.m. - 10:00 p.m. and weekends upon request.

8. The sponsored or authorized user is responsible for all site and site usage charges.

9. A school district employee will be present in the school district facility while the ICN is in use.*

10. Food and drink are not permitted in the ICN room.*

11. First time use of the ICN will require prior training and should be organized through the school district ICN scheduler at the high school.*

12. Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited.  Appropriate use of the copyrighted material is the responsibility of the sponsored or authorized user, not the school district.*

13. The school district reserves the right to amend these rules as necessary to reflect the ICN's usage and changes at the state or federal level.*

14. The school district reserves the right to charge all costs, including attorneys' fees, that may arise to the authorized user for the sponsored or authorized user's failure to comply with the law, board policy and administrative regulations.*

*   Items with an asterisk are not legal requirements but are items that should be considered when writing an ICN room usage regulation.

 

 

The undersigned entity makes application for the use of the school district facility or equipment as designated below.  The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site, or equipment.  Police protection is required when admission is charged.

Please refer to Policy 905.1 to determine the proper use of school facilities and equipment.  The entity is responsible for complying with the law, board policy and the administrative regulations.

The entity must provide an Indemnity and Liability Insurance Agreement, Code No. 906.1E2, prior to the use of school district buildings, sites, or equipment

 

Building/Site Equipment     __________________________________________     Date     ___________________

Purpose     ______________________________________________________     Hours ____________________
 

Auditorium                                                                                       Gymnasium
Seating requirements on stage  _______________                        Seating  __________  Scoreboard  ___________
Tables required on stage  ____________________                        Public address system  ____________________
Stage curtain and attendant  _________________                         Matron  _________________________________
Spotlights  _______________________________
Microphones  _____________________________                       Classroom
Podium Stand  ____________________________                       ICN  ____________________________________
Table  _______  Stand in Audience  ___________                        Computer lab  ____________________________
Other equipment __________________________                        Other  __________________________________

                                                                                                        Swimming Pool

Total Fee  $__________

Name of entity making application:     _____________________________________________________________ 

Name of person making application:     ____________________________________________________________

Address:  __________________________________________________     Phone #  _______________________

______________________________________________________       _________________________________
(Signature of Applicant)                                                                              (Date)

 

The undersigned, hereafter referred to as "entity," states that it will hold the Webster City School District, hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district.  In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.

The entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

 

 

Dated at                                , Iowa, this               day of                         , 20       .

 

__________________________________________________________     Webster City School District
   (Entity)

By  ________________________________________________________     By  _________________________________________________________      
                                                                                                                                                                 Superintendent

Title  _______________________________________________________     By  __________________________________________________________  
                                                                                                                                                                 Secretary

Address  __________________________________________________    
               __________________________________________________