January 9, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, January 9, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the agenda by adding a contract recommendation.  Motion carried. 

ITEM 4. – Hamilton High Presentation – Danyell Artley, teacher at Hamilton High Alternative School, provided the Board with information regarding Hamilton High and her vision for the future of the program.  

ITEM 5. - Discussion Items – There were none.

ITEM 6. – Action Items

1. Early Retirement Applications – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the early retirement applications of Evan Mossman and Kelli Reis.  Motion carried.
2. School Budget Review Committee (SBRC) Modified Allowable Growth for At-Risk/Drop Out Prevention – Motion by Mr. Patterson, second by Ms. Clarken, to approve the School Budget Review Committee (SBRC) Modified Allowable Growth for At-Risk/Drop Out Prevention in the amount of $640,928.  Motion carried. 
3. Technology Plan Budget – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the five-year technology budget as presented.  Motion carried. 
4. Signage Bids – Motion by Mr. Stoakes, second by Mr. Patterson, to table the signage bid proposals to the January 23 board meeting pending further research.  Motion carried. 
5. Gifts to District – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the anonymous donation of $2,000 to athletics to be used as needed; monetary donation from Tracy Nelson and the Town & Country Garden Club for high school choir robes; monetary donation from the Larry Nielsen family for high school scholarships; donation from Cindi Sweedler of pediatric and adult Heimlich devices; and donation from Friends of Williams of holiday gifts for NEH Elementary students.  Motion carried. 
6. Fundraising Request – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the Vocal Music Boosters to provide live music with a free will donation.  Motion carried. 
7. Final Reading of Board Policy Series 300 Administration – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the final reading of Board Policy Series 300 Administration.  Motion carried. 

ITEM 7. – Personnel – Motion by Ms. Clarken, second by Mr. Patterson, to approve the following:

1.  Contract Resignations:  Beth Morgan – HS FCS Teacher
2. Contract Recommendations:  Allison McCollough, Preschool Paraeducator; Nick Stueland, HS Paraeducator; and Sandy Jondal, Bus Driver. 
   Motion carried. 

ITEM 8. – Other

1. Items from Dr. Ross -
   1. Thank you to Evan Mossman and Kelli Reis for their years of service to the District.
   2. Tyler Riley will be at the January 23 board meeting to review high school construction options.  Dr. Ross asked that board members send her questions for Tyler.
   3. There is no school for high school students on Wednesday, January 11 due to a teacher workday between semesters.
   4. Strategic planning meetings will be rescheduled and communicated through social media, school email, and Infinite Campus.
   5. Cindi Sweedler, School Nurse, received a $1,000 grant for wellness planning at NEH Elementary.  Conversations have taken place regarding expanding the program District wide to at least one grade level.
   6. Dr. Ross and Ted Larson, Transportation Director, will attend a meeting on Tuesday with the City regarding the safe routes to school report. 
2. Items from the Board –
   1. Mr. Stoakes had follow up questions regarding the side panel of the scoreboard at the competition gym; the competition gym concession stand heating issue; the annual District maintenance schedule; NEH Elementary plans for a situation there; and the custodial staff at the high school.

ITEM 9. – Consent Items – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the minutes of the December 12, 2022 meeting; to approve General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; to approve the interfund transfer; to approve the fundraising report; and open enrollment update.  Motion carried.

ITEM 10. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 6:57 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, January 23, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                    Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

February 4, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in special session, February 4, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 8:00 a.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Brad Westrum, Carri Eide, and Kathy Biere. 

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the agenda.  Motion carried. 

Motion by Ms. Clarken, second by Mr. Patterson, to go into closed session at 8:01 a.m.  The roll was called:  aye - Greenfield, Clarken, Stoakes, Patterson, Van Diest; nay none.  

ITEM 4. – Closed Session – Superintendent Candidate Review – Iowa Code 21.5(1)(i) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals’ reputation and that individual requests a closed session. 

Motion by Mr. Stoakes, second by Ms. Clarken, to come out of closed session at 1:54 p.m.  The roll was called:  aye - Greenfield, Clarken, Stoakes, Patterson, Van Diest – aye; nay – none. 

ITEM 5. –  

A.         Superintendent Candidate Finalists – Motion by Mr. Patterson, second by Ms. Greenfield, to approve Justin Daggett and Matt Berninghaus as Superintendent candidate finalists.  Motion carried.             

ITEM 6. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 1:55 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, February 13, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

February 6, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in special session, February 6, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 7:14 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Brad Westrum, Carri Eide, and Kathy Biere. 

ITEM 3. – Approval of Agenda – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the agenda.  Motion carried. 

Motion by Mr. Patterson, second by Ms. Greenfield, to go into closed session at 7:14 p.m.  The roll was called:  aye - Greenfield, Clarken, Stoakes, Patterson, Van Diest; nay - none.  

Carri Eide joined the closed session at 7:18 p.m. 

ITEM 4. – Closed Session – Superintendent Candidate Review – Iowa Code 21.5(1)(i) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals’ reputation and that individual requests a closed session. 

Motion by Ms. Greenfield, second by Ms. Clarken, to come out of closed session at 8:12 p.m.  The roll was called:  aye - Greenfield, Clarken, Stoakes, Patterson, Van Diest – aye; nay – none. 

ITEM 5. – Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 8:12 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, February 13, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

February 13, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, February 13, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Ms. Clarken was absent.  Also present were Dr. Ross, Kathy Biere, and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the agenda by adding a contract resignation and contract recommendation.  Motion carried. 

ITEM 4. – Discussion Items –

1.  Softball and Baseball Gate Plan – Jess Howard, Activities Director, shared her plans to start charging admission to baseball and softball games in May.  Activity passes and golden passes will be honored for these events. 
2. Middle School Basketball and Wrestling Split Season Plan – Jess Howard, Activities Director, shared her plan to have split seasons at the Middle School next year for boys and girls basketball and boys and girls wrestling. 

ITEM 5. - Action Items

1. Final Reading of Board Policy 307 Succession of Authority to the Superintendent – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the final reading of Board Policy 307 Succession of Authority to the Superintendent.  Motion carried. 
2. Education Contracts – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the education contracts with Des Moines Independent Community School District.  Motion carried. 
3. Gift to District – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the monetary donation for choir robes from Van Diest Supply Company.  Motion carried. 
4. Fundraising Request – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve Advanced Food Prep to prepare meals to sell to District staff, and for the Music Boosters to sell singing valentines.  Motion carried. 

ITEM 6. – Personnel – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the following:

1.  Contract Resignations:  Krystal Laughlin, Middle School Teacher; Rhonda Olmstead, Pleasant View Paraeducator; and Alexis Worden, Pleasant View Paraeducator.
2. Contract Recommendations:  Matt Berninghaus, Superintendent; Mike Keane, Head Cook of Preparation Kitchen at Northeast Hamilton Elementary; Beth Brown, Part-Time Food Service; and Carson Hartnett, Elementary PE Teacher. 
3. Transfer of:  Karen Tungesvik, Pleasant View Principal to Sunset Heights Principal.
   Motion carried. 

ITEM 7. – Other

1. Items from Dr. Ross -
   1. Board Meeting Calendar – At the February 27 board meeting, Dr. Chris Greiner will provide an update on strategic planning; a closed session will be held regarding negotiations; and a work session on enrollment will take place after the regular board meeting.   Emily Loughry will update the Board on the mentoring program at the March 20 board meeting. 
   2. Congratulations to the wrestlers on being district champions and for sending five wrestlers on to the state tournament.
   3. An informal board meeting with Stratford will take place at 5:00 p.m. on March 20, prior to the regular board meeting at 6:00 p.m.
   4. The District is looking at the financial impact the loss of 35 students has on next year’s budget.  The Admin Team is looking at ways to reduce costs without cutting staff and educational programming.   
   5. The traffic engineering study is complete and approved by the City Council. 
2. Items from the Board –
   1. Ms. Van Diest gave an update on the plans for a Career Academy.  The Career Academy board would like to have a work session with the Board to discuss a change in the Academy’s plans. 

ITEM 8. – Consent Items – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the minutes of the January 9, January 23, January 30, February 4, and February 6, 2023 meetings; to approve General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; to approve the interfund transfer; to approve the fundraising report; and open enrollment update.  Motion carried.

Motion by Mr. Patterson, second by Mr. Stoakes, to go into closed session at 6:36 p.m.  The roll was called:  aye – Greenfield, Stoakes, Patterson, Van Diest; nay – none; absent – Ms. Clarken.

ITEM 9.  – Discuss the sale of real estate - Closed Session 21.5(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonable expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.  The minutes and the audio recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed. 

Motion by Mr. Patterson, second by Ms. Greenfield, to come out of closed session at 7:01 p.m.  The roll was called:  aye – Greenfield, Stoakes, Patterson, Van Diest; nay – none; absent – Ms. Clarken. 

ITEM 10. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 7:02 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, February 27, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

February 27, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, February 27, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – Teachers and parents from the District expressed concerns about last week’s situation at the Middle School.

ITEM 1. – Call to Order – The Board President called the meeting to order at 4:58 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Ms. Clarken, to approve the agenda by adding a fundraiser.  Motion carried. 

ITEM 4. – WCEA Initial Proposal – Trish Bahrenfuss, Chief Negotiator, presented WCEA’s initial proposal to the Board. 

ITEM 5. – WCESA Initial Proposal – Tabled to the March 20 board meeting.

ITEM 6. – Discussion Items –

1. Strategic Planning Update – Dr. Chris Greiner of Compass PD, shared the results of the online community survey. 
2. Destroy Illusions School Assembly Tour – Jama Hisler, Director of Teaching and Learning, informed the Board that Central Iowa Community Services will present multiple assemblies for students and staff on May 12, which will focus on the theme of “respecting yourself, respecting others”. 

ITEM 7. – Action Items

1. Authorization Letter from State Auditor – Motion by Ms. Clarken, second by Mr. Stoakes, to authorize Dr. Ross to request the State Auditor’s office provide a summary of their WC2DC findings.  Motion carried. 
2. FEH Design Proposal – Tabled until alternative options are investigated.
3. Special Education Contract – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the special education contract with Iowa Falls Community School District.  Motion carried. 
4. Gift to District – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the monetary donation for unpaid lunch accounts from St. Thomas Aquinas Church.  Motion carried. 
5. Fundraising Requests – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the varsity and JV softball teams to hold a hitting and fielding camp and host a grill out; High School Girls’ Soccer to sell apparel; High School Boys’ Soccer to ask for charitable donations from local businesses; Vocal Boosters ticket sales for the Variety Show, and Hamilton High to hold a supply drive for the Cat Hut.  Motion carried. 

ITEM 8. – Personnel – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the following:

1. Contract Recommendation:  Kaitlynn Seeley, K-6 Shared Music and Band at Northeast Hamilton Elementary and Stratford 
2. Contract Resignations:  Brandon Moore, Maintenance Technician; Sandy Benda, Paraeducator; Brad Van Deer, 9^th Grade Football Coach; Patrick Olmstead, 8^th Boys Basketball Coach; Troy Draeger, High School Night Custodian; and Mike Keane, Bus Driver. 

Motion carried. 

ITEM 9. – Other

1. Items from the Superintendent
   1. Board Planning Calendar – Strategic Planning work continues with Dr. Greiner, a closed session will be held after the work session to start planning for negotiations, and Em Loughry will share her work with the Middle School mentoring programs at the March board meeting.
   2. The Administration Building will be closed Friday, March 17 for Spring Break. 
2. Items from the Board
   1. Ms. Clarken stated that the community is fortunate to have Kendall Young Library in the community. 
   2. Mr. Patterson visited the high school last week to experience Meals for the Heartland. 
   3. Ms. Greenfield said the concerns expressed regarding the situation at the Middle School need to be figured out.

ITEM 10. – Consent Items – Motion by Mr. Patterson, second by Ms. Clarken, to approve minutes from the February 7 and February 13 board meetings and the open enrollment update.  Motion carried. 

ITEM 11.  – Adjournment - Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 5:41 p.m.  Motion carried. 

After the regular board meeting, the board went into a work session on enrollment and a closed session on negotiations.

The next Regular Board Meeting will be Monday, March 20 at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                               Attest:

Kathy Biere, Secretary                                                Beth Van Diest, President      

February 27, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in a work session, February 27, 2023, in the School Administration Office Board Room, Webster City, Iowa.

The work session began at 5:47 p.m. and those in attendance were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, Ms. Van Diest, Dr. Ross, Kathy Biere, Jama Hisler, Kelli Reis, Karen Tungsvik, Jessica Hector and Jerry Buseman.

The Board was provided with information about K-6 elementary enrollment and an update on student enrollment and staffing for 2023-2024.   

With 2022-2023 certified enrollment down 35 students, the District’s 2023-2024 budget will be down approximately $260,000, which is being addressed through attrition.  The work session concluded at 6:28 p.m.

Attest:                                                                               Attest:

Kathy Biere, Secretary                                                Beth Van Diest, President

 

March 8, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in special session, March 8, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. – Call to Order – The Board President called the meeting to order at 6:01 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest. Also present were Dr. Ross and Mary Ellen Draeger.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the agenda. Motion carried.

ITEM 4. - Appointment of Temporary Board Secretary – Motion by Ms. Clarken, second by Mr. Patterson, to approve the Superintendent’s Secretary as temporary Board Secretary.

Motion by Mr. Stokes, second by Ms. Greenfield, to go into closed session at 6:02 p.m.  The roll was called:  aye - Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest; nay - none.  

ITEM 5. - Closed Session Pursuant to Iowa Code Section 21.5(1)(a)-- To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds and Iowa Code Section 21.5(1)(i)--To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

Motion by Ms. Clarken, second by Ms. Greenfield, to come out of closed session at 7:48 p.m. The roll call was called:  aye - Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest; nay – none.

Motion by Mr. Stoakes, second by Mr. Patterson – After a review of the events of February 14, 2023, the Board finds that staff followed the procedures that are in place to protect students, staff and community. The Board directs Dr. Ross to continue to develop the communication plan that involves staff, parents, and the Webster City Police Department. Motion carried.

ITEM 6. – Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 7:52 p.m. p.m.  Motion carried.

The next Regular Board Meeting will be Monday, March 20, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                                        Attest

Mary Ellen Draeger, Secretary Pro-Tem                      Beth Van Diest, President

March 20, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, March 20, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There was none.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:01 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the agenda by adding contract resignations.  Motion carried. 

ITEM 4. – Mentoring Program Presentation – Em Loughry gave a presentation on the Webster City mentoring program. 

ITEM 5. - Discussion Items –

1. Board’s Initial Proposal to WCEA – Dr. Ross read the Board’s initial proposal to WCEA. 
2. Board’s Initial proposal to WCESA – Jodi Clabaugh read WCESA’s initial proposal to the Board and Dr. Ross read the Board’s initial proposal to WCESA. 
3. 2023-2024 Budget – Matt Gillaspie, Piper Sandler, walked the Board through the concept of an advanced surplus levy which can only be used to pre-pay outstanding principal on GO Bonds.

ITEM 6. – Action Items

1. WCHS Band and Choir Trip Proposal –Motion by Mr. Patterson, second by Ms. Greenfield, to approve the WCHS Band and Choir trip proposal.  Motion carried. 
2. Set Public Hearing Date for the FY2024 Budget – Motion by Mr. Patterson, second by Mr. Stoakes, to set the public hearing date on the FY2024 budget for April 10, 2023.  Motion carried. 
3. Resolution Authorizing the Redemption of General Obligation School Refunding Bonds, Series 2017, Dated December 1, 2017, Approving an Escrow Agent Agreement, and Levying a Tax for Fiscal Year 2024 for the Redemption of General Obligation School Refunding Bonds, Series 2017, Dated December 1, 2017 –

Board Member Stoakes introduced the following Resolution and moved its adoption.  Director Clarken seconded the motion to adopt.  The roll was called, and the following Directors voted:

            AYES:  Greenfield, Clarken, Stoakes, Patterson, Van Diest

           NAYES:  None.

The President declared the Resolution adopted as follows:

Resolution Authorizing the Redemption of General Obligation School Refunding bondS, SERIES 2017, Dated December 1, 2017, APPROVING AN ESCROW AGENT AGREEMENT, and Levying a Tax for fiscal year 2024 for the Redemption of General Obligation School Refunding bondS, SERIES 2017, Dated December 1, 2017

WHEREAS, the Webster City Community School District (the "District") issued $8,479,000 General Obligation School Refunding Bonds, Series 2017, dated December 1, 2017 (the "Series 2017 Bonds"), $6,849,000 of which are currently outstanding, and of which $525,000 are now being called for redemption on or after December 1, 2026, which are described in Schedule A attached to this Resolution (the "Redeemed Bonds"); and

WHEREAS, the District issued the Series 2017 Bonds before it reorganized with the Northeast Hamilton Community School District in 2019; and

WHEREAS, pursuant to the Petition for Reorganization, the existing debt service levy for payment of principal and interest on outstanding general obligation bonds of the historical Webster City Community School District remains with the territory of the historical Webster City Community School District, including any refunding or reissuance of the outstanding general obligation bonds; and

WHEREAS, at this time, it is in the best interest of the District to levy a tax for the Fiscal Year ending June 30, 2024, which is sufficient to call and redeem the Redeemed Bonds on or after December 1, 2026; and

WHEREAS, the Series 2017 Bonds which mature after December 1, 2024 may be called in whole only and not in part on any date beginning on December 1, 2024, from any funds regardless of source, in any order of maturity and within annual maturity by lot by giving 30 days' written notice of redemption to the registered owner of the Bonds, the terms of redemption to be par plus accrued interest to the date of call, such notice to be deemed completed upon transmission to the owner of record of the Bond at the address shown on the books of the Registrar; and

WHEREAS, selection by lot will be necessary to select bonds to be called among the bonds which have a mandatory redemption of June 1, 2031; and

WHEREAS, it is in the best interest of the District to call and redeem the Redeemed Bonds.

NOW, THEREFORE, be it resolved:

Section 1.  That the Redeemed Bonds are hereby redeemed on or after December 1, 2026 (the “Redemption Date”).

Section 2.  UMB Bank, N.A., West Des Moines, Iowa (formerly known as Bankers Trust Company, Des Moines, Iowa), in its capacity as Registrar, Paying Agent and Transfer Agent, is hereby authorized and directed to cause notice of such redemption to be given not less than thirty (30) days prior to the date of redemption by written notice to the registered owner of the Redeemed Bonds in substantially the form set forth in Schedule B attached to this Resolution.  Piper Sandler & Co., as Dissemination Agent for the District, is hereby authorized and directed to provide electronic notice of such redemption to the Municipal Securities Rulemaking Board at http://emma.msrb.org/.  On or before June 1, 2024, the Treasurer shall deposit with the Escrow Agent $525,000 to call and redeem the Redeemed Bonds described in Schedule A attached to this Resolution, such call and redemption to be effective on the Redemption Date pursuant to the terms of the Series 2017 Bonds.  All liability for interest on the Redeemed Bonds shall cease, terminate, and be completely discharged on the Redemption Date as provided in Section 6(b) of the Resolution Authorizing the Issuance of the Series 2017 Bonds.

Section 3.  There is levied upon all the taxable property of the territory of the historical Webster City Community School District for the fiscal year ending June 30, 2024, $525,000 which when collected shall be deposited with the Paying Agent pursuant to the Escrow Agent Agreement.  The Paying Agent is authorized and directed to call and redeem the Redeemed Bonds on the Redemption Date.  Annually, on each June 1, beginning June 1, 2025 the investment earnings on the Escrow Fund and any other funds in excess of the amount required to redeem the Redeemed Bonds shall be deposited into the General Obligation School Refunding Bond Fund 2017 for payment of principal and interest on the Series 2017 Bonds.  Any remaining balance on the Redemption Date shall be deposited in the General Obligation School Refunding Bond Fund 2017.

Section 4.  The Escrow Agent Agreement is hereby authorized and approved, and the President and Secretary are authorized and directed to execute the Escrow Agent Agreement.  Upon deposit on or before June 1, 2024 of $525,000 with the Escrow Agent, the Escrow Agent is authorized and directed to invest such funds, at the written direction of the District, in Treasury Securities of the State and Local Government Series (SLGS) or direct U.S. Treasury obligations, at a yield not to exceed the yield on the Bonds and to mature on or before the Redemption Date.  Absent such written investment direction from the District, the Escrow Agent shall hold such funds uninvested.  The District must comply with the rebate requirements of the Resolution authorizing the issuance of the Series 2017 Bonds.

PASSED AND APPROVED this 20th day of March, 2023.

4. Iowa Local Government Risk Pool Agreement – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the Iowa Local Government Risk Pool Agreement for the 2023-2024 school year in the amount of $125,674.15.  Motion carried. 
5. Snow Day Makeup Proposal for the 2022-2023 School Year – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the snow day makeup proposal for the 2022-2023 school year.  Motion carried. 
6. Wellness Action Plan and Policy – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Wellness Action Plan and Policy.  Motion carried. 
7. Iowa Communications Network Agreements – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the Iowa Communication Network agreements.  Motion carried. 
8. Field Experience Contract with University of Northern Iowa – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the Field Experience Contract with the University of Northern Iowa.  Motion carried. 
9. Clinical Experience Placement Contract with Morningside University – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the Clinical Experience Placement Contract with Morningside University.  Motion carried. 
10. AEA Purchasing Agreement – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the AEA Purchasing Agreement.  Motion carried. 
11. Gifts to District – Motion by Ms. Clarken, second by Mr. Patterson, to approve the monetary donations to:  High School Boys and Girls Golf from Webster City Youth Golf; FFA from Eric and Beth Patterson and Patrick and Darla Patterson; High School weight room from Ray and Mernie Reasland; and Special Education classrooms for specific needs from the Knights of Columbus; and approve the hallway mural at Northeast Hamilton Elementary from Cindi Sweedler.  Motion carried. 
12. Fundraising Request – Motion by Ms. Greenfield, second by Mr. Patterson, to approve WC Rocketry to sell gym floor merchandise during Trivia Night; and High School baseball to ask for monetary donations through Adrenaline Fundraising.  Motion carried. 

ITEM 7. – Personnel – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the following:

1.  Contract Resignations:  Cindi Sweedler, School Nurse; Julie Kramersmeier, High School Business Teacher; Pat Farley 7^th Grade Football Coach; Yolanda Licea, Sunset Heights Paraeducator; Chris Nessa, Middle School Paraeducator; and Chad Hisler, High School Wrestling Coach.
2. Contract Recommendations:  Robert Schauer, Part-Time Food Service. 

Motion carried. 

ITEM 8. – Other

1. Items from Dr. Ross -
   1. A strategic planning listening tour will be held at the High School Library on Monday, March 27 from 5:30-7:30 p.m.  
   2. The Career Academy will have a work session with the Board on April 10.
   3. There will be no school on Friday, April 7.
   4. Narcan training has taken place and kits were placed in each building.
   5. Stop the Bleed kits have been distributed to each building.
   6. An informal board meeting with Stratford was held prior to the regular board meeting.  Discussion focused on the transition of 6^th grade students from Stratford, Northeast Hamilton Elementary, and St. Thomas to the Middle School. 
2. Items from the Board –
   1. Board Secretary, Kathy Biere, read an update regarding Meals from the Heartland from Kurt Veldhuzien. 

ITEM 9. – Consent Items – It was moved by Mr. Stoakes, second by Mr. Patterson, to approve the minutes of the February 27 and March 8, 2023 meetings; to approve General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; to approve the interfund transfer; to approve the fundraising report; and open enrollment update.  Motion carried.

ITEM 10. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 7:36 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, April 10, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                              Attest:

 

 

Kathy Biere, Secretary                                                Beth Van Diest, President      

 

April 10, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, April 10, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There were none.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the agenda by removing the Discussion Item and changing the order of the Action Items.  Motion carried. 

ITEM 4. – Public Hearing FY24 Budget – President Van Diest opened the public hearing at 6:00 p.m.  There were no comments from the public, and President Van Diest closed the public hearing at 6:01 p.m. 

ITEM 6. - Action Items

1. Approval of FY24 Budget – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the FY24 budget.  Motion carried.
2. Redistricting After Census – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the redistricting plan as presented.  Motion carried. 
3. Set Public Hearing Date for 2023-2024 School Calendar – Motion by Ms. Greenfield, second by Mr. Patterson, to set the public hearing date for the 2023-2024 school calendar for April 24, 2023.  Motion carried. 
4. Budget Guarantee Resolution – Director Stoakes introduced the following resolution and moved its adoption.  Director Clarken seconded the motion to adopt.  The roll was called and the vote was:

            AYES:  Greenfield, Clarken, Stoakes, Patterson, Van Diest

            NAYS:  None

            The President declared the resolution adopted as follows:

RESOLVED, that the Board of Directors of Webster City Community School District, will levy property taxes for fiscal year 2023-2024 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

5. Arbitrage Rebate Services for Advanced Surplus Levy – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the arbitrage rebate services for the advanced surplus levy.  Motion carried. 
6. Gift to District – Motion by Ms. Clarken, second by Mr. Patterson, to approve the monetary donations to Northeast Hamilton Elementary School Nurse’s Special Needs Fund from UCC and Williams Lions Club.  Motion carried. 
7. Fundraising Request – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve Music Boosters to sell Empower Nutrition tickets; and High School football to hold a youth football camp.  Motion carried. 

ITEM 7. – Personnel – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the following:

1.  Contract Resignations:  Jerry Buseman, Middle School Principal; Aaron Ehley, High School Special Education Teacher; Greta Nelson, Spring Play Advisor; Jaime Davis, Head 7^th Girls Basketball Coach; Alan Ehley, Bus Driver; Jerry Klaver, Bus Driver; Dave Hilton, Head 8^th Girls Basketball Coach; Chase Rattenborg, Middle School Baseball Coach.
2. Contract Recommendations:  Jarod Haselhuhn, Pleasant View Principal; Madison Schwering, 8^th Math/Science Teacher; Greta Nelson, Head Boys Tennis Coach; Stephanie Pace Spring Play Advisor; Lisa Lyons, 9^th Grade Softball Coach; Andy Sowle, 9^th Grade/Assistant Varsity Football Coach.
3. Transfer of:  Valerie Stone from 8^th Math/Science to High School ELL.

ITEM 8. – Other

1. Items from Dr. Ross -
   1. On May 22, from 12:30-2:30 p.m., the Administrative Team and Board will do a Zoom meeting with Dr. Greiner to review the draft of the strategic plan.
   2. A letter is being drafted regarding heat day protocol for the District. 
2. Items from the Board –
   1. Director Stoakes and Director Patterson attended the awards ceremony for Hamilton High. 
   2. Director Stoakes expressed his thoughts about administrative changes at the Middle School.
   3. Director Greenfield participated in FCS mock interviews held at the High School.
   4. Director Clarken asked about the hiring process at the Middle School.

ITEM 9. – Consent Items – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the minutes of the March 20, 2023 meeting; General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; the interfund transfer; the fundraising report; and open enrollment update.  Motion carried.

ITEM 10.  – Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 6:42 p.m.  Motion carried.

The Board met in a Work Session on the Career Ag Academy after the regular board meeting. 

The next Regular Board Meeting will be Monday, April 24, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                               Attest:

Kathy Biere, Secretary                                                Beth Van Diest, President

April 24, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, April 24, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There were none.

ITEM 1. – Call to Order – The Board President called the meeting to order at 6:01 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, and Ms. Van Diest.  Mr. Patterson was absent.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the agenda.  Motion carried. 

ITEM 4. – Public Hearing on the 2023-2024 School Calendar - President Van Diest opened the public hearing at 6:02 p.m.  Dr. Ross summarized comments received from staff and public comments from the calendar being shared on Facebook.  After no comments from those in attendance, President Van Diest closed the public hearing at 6:16 p.m. 

ITEM 5. – Action Items

1. Approval of the 2023-2024 School Calendar – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the 2023-2024 school calendar by moving the professional development day from January 15, 2024 to January 2, 2024.  Motion carried. 
2. Resolution Authorizing the Retention of Boundaries for Director Districts – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Resolution Authorizing the Retention of Boundaries for Director Districts.  Motion carried. 
3. Approval of the Tentative Agreement between the Webster City Education Association and the Webster City Community Schools Board of Directors – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the tentative agreement between the Webster City Education Association and the Webster City Community Schools Board of Directors.  Motion carried. 
4. Approval of the Tentative Agreement between the Webster City Educational Services Association and the Webster City Community Schools Board of Directors – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the tentative agreement between the Webster City Educational Services Association and the Webster City Community Schools Board of Directors.  Motion carried. 
5. Approval of Non-Bargaining and Administrative Salaries – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the non-bargaining and administrative salaries for the 2023-2024 school year.  Motion carried. 

ITEM 8. – Personnel – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the following:

1. Contract Recommendation:  Jeff Lyons, MS Baseball Coach 
2. Contract Resignations:  Liz Burton, MS General Music/Vocal Teacher; Megan Kostka-Dietz, ELL Teacher; Tyler McCubbin, HS Student Council Advisor; and Madison Wilde, Assistant Volleyball Coach. 

Motion carried. 

ITEM 9. – Other

1. Items from the Superintendent
   1. Board Planning Calendar – Three areas have been identified as part of the strategic planning process:  high quality literacy, ELL programming, and communication plans with the Donovan Group.  Since the District will have three new administrators beginning July 1, strategic planning has been paused and will pick back up in the Fall. 
   2. Retirees will be honored on May 25 with a reception at the Middle School from 3:45-4:30, with a short program at 4:00.
   3. Registration for the 2023-2024 school year started on Monday, April 17.
   4. Middle School principal interviews will be on Monday, May 1.
   5. Dr. Ross hopes to share bids for the Lawn Hill building at the next board meeting.
2. Items from the Board
   1. President Van Diest shared that the Board had received a question from the public regarding the District’s property tax rate.  Dr. Ross and Director Van Diest composed an email response.

ITEM 10. – Consent Items – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve minutes from the April 10, 2023 board meeting and the open enrollment update.  Motion carried. 

ITEM 11.  – Adjournment - Motion by Ms. Clarken, second by Mr. Stoakes, to adjourn the meeting at 6:29 p.m.  Motion carried. 

The next Regular Board Meeting will be Monday, May 8 at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                                Attest:

Kathy Biere, Secretary                                                Beth Van Diest, President      

May 8, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, May 8, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There were none.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Ms. Clarken, to approve the agenda by adding a resignation and a recommendation.  Motion carried. 

ITEM 4. – Discussion Item

1. Tentative Graduation List – The Board reviewed the tentative graduation list of 118 students. 

ITEM 5. - Action Items

1. Set Public Hearing Date for FY23 Budget Amendment – Motion by Mr. Stoakes, second by Ms. Greenfield, to set the public hearing date for the FY23 budget amendment for Monday, May 22, 2023.  Motion carried. 
2. Debt Service Payment – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the debt service payment.  Motion carried.
3. Mighty Trojan Childcare Rates – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the Mighty Trojan Childcare rates.  Motion carried. 
4. North Central Consortium School Agreement – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the North Central Consortium School Agreement for the 2023-2024 school year.  Motion carried. 
5. Bread and Milk Bids – Motion by Mr. Patterson, second by Ms. Greenfield, to approve Pan-O-Gold for bread and Anderson Erickson for milk for the 2023-2024 school year.  Motion carried. 
6. Pepsi Beverages Company Agreement – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Pepsi Beverages Company Agreement.  Motion carried. 
7. Fundraising Request – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the fundraising request for community members to sponsor flower planters at the baseball/softball fields.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the following:

1.  Contract Resignations:  Bob McCoy, Bus Driver; Lynne Moen, Assistant 7^th Grade Girls Basketball Coach; and Joe Verdeck, High School Industrial Tech. 
2. Contract Recommendations:  Elizabeth Swenson, School Nurse (NEH, PV, SS); Erin Brandt, ELL Teacher (NEH/PV); Caitlyn Owen, MS Vocal/General Music; Drake Doolittle, Head Wrestling Coach; Jess Howard, Concessions Manager; and Robert Brecht, Middle School Principal. 

Greenfield, Stoakes, Patterson, and Van Diest voted aye; Clarken voted nay. 

ITEM 7. – Other

1. Items from the Superintendent -
   1. May is School Board Recognition Month, and Dr. Ross thanked the board for their dedicated service to the District and handed out certificates to each board member.
   2. Senior Awards Night will be held on Wednesday, May 17 at Prem Sahai Auditorium and graduation will be held May 21 in the competition gym. 
   3. Congratulations to Greta Nelson and her students for their performances at the High School Spring choir show on May 1.
   4. On May 4, the NEH fifth and sixth graders presented their wax museum.  Laura Seiser and her students did a great job.
   5. Rachel Hansen, teacher at Sunset Heights Elementary, received the Golden Apple Award at a ceremony this morning.
   6. May 8 -12 is Teacher Appreciation Week
2. Celebrations and Acknowledgements from the Board –
   1. Ms. Clarken asked if anything was done for teachers during teacher appreciation week.
   2. Ms. Van Diest said she attended the wax museum at NEH Elementary and the students did a great job.

ITEM 8. – Consent Items – Motion by Ms. Clarken, second by Mr. Patterson, to approve the minutes of the April 24, 2023 meeting; General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; the interfund transfer; the fundraising report; and open enrollment update.  Motion carried.

Motion by Mr. Stoakes, second by Ms. Clarken, to go into closed session at 6:23 p.m.

ITEM 9.  Discuss the sale of real estate – Closed Session 21.5 (j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. The minutes and the audio recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed.

Motion by Mr. Patterson, second by Mr. Stoakes, to come out of closed session at 6:32 p.m. 

ITEM 10.  Resolution to Set Public Hearing Date for Conveyance of Property – Motion by Ms. Clarken, second by Ms. Greenfield, to set the public hearing date for Monday, May 22 at 6:00 p.m. for the sale of real property at 825 Beach Street.  Motion carried. 

WHEREAS, the Board of Directors of the Webster City Community School District has received a proposal to convey real property locally known as 825 Beach Street, Webster City, IA 50595 to Central Iowa Recovery, Inc. for $10,000.00 and other good and valuable consideration. 

WHEREAS, it is appropriate pursuant to Iowa Code Section 297.22 to publish a Notice of the proposed conveyance and of the hearing and to receive and consider objections and petitions.

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Webster City Community School District:

Section 1.  That this Board shall set a public hearing on the conveyance of the above-described Property for May 22, 2023, at 6:00 p.m. in the Administration Office Board Room located at 820 Des Moines Street, Webster City, IA  50595.

Section 2.  That the Secretary is authorized and directed to prepare, publish, and distribute the Notice of Public Hearing.

PASSED AND APPROVED this 8th day of May, 2023.

ITEM 11.  – Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 6:33 p.m.  Motion carried.

The Board met in a Work Session with IASB after the regular board meeting. 

The next Regular Board Meeting will be Monday, May 22, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                               Attest:

Kathy Biere, Secretary                                                Beth Van Diest, President

May 22, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, May 22, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There was none.

ITEM 1. – Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Ms. Clarken was absent.  Also present were Dr. Ross, Kathy Biere, and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the agenda by adding contract recommendations.  Motion carried. 

ITEM 4. – Public Hearing on the 2023-2024 Budget Amendment - President Van Diest opened the public hearing at 6:01 p.m.  No comments were received; President Van Diest closed the public hearing at 6:01 p.m. 

ITEM 5. – Public Hearing on the Conveyance of Real Property - President Van Diest opened the public hearing at 6:01 p.m.  No comments were received; President Van Diest closed the public hearing at 6:01 p.m. 

ITEM 6. – Food Service End of Year Report – Todd Hartnett shared the challenges and successes of the Food Service Department for the 2022-2023 school year. 

ITEM 7. – 5^th & 6^th Grade Living Wax Museum Presentation – Laura Seiser introduced six of her students who each gave their presentation on a famous person. 

ITEM 8. – Work Session Follow-Up – Each board member shared what they learned and what they would like to learn more about from the work session with IASB.

ITEM 9. – Action Items

1. Adoption of the 2022-2023 Budget Amendment – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the adoption of the 2022-2023 budget amendment.  Motion carried. 
2. Resolution for a Conveyance of Real Property at 825 Beach Street, Webster City, IA –

The proposed action and the extent of objections thereto were then considered.

Director Greenfield introduced the following Resolution and moved that it be adopted.  Director Stoakes seconded the motion to adopt.  The roll was called, and the vote was:

AYES:  Greenfield, Stoakes, Patterson, Van Diest

NAYS:  None

Whereupon, the President declared the resolution duly adopted as follows:

RESOLUTION FOR A CONVEYANCE OF REAL PROPERTY

WHEREAS, pursuant to notice published as required by law, the Board of Directors of the Webster City Community School District on the 22nd day of May, 2023 held a hearing on the proposal to convey an interest in real property and the extent of objections received from residents or property owners as to said proposed transaction has been fully considered; and, accordingly the following action is now considered to be in the best interests of the District and residents thereof:

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE WEBSTER CITY COMMUNITY SCHOOL DISTRICT:

Section 1.  That the real property described herein shall be conveyed by the District to Central Iowa Recovery, Inc. for $10,000.00 and other good and valuable consideration.  Conveyance by the District shall be by Deed Without Warranty.

Section 2.  The Board President and Secretary are authorized to sign all conveyance documents for the real property described herein.

Section 3.  The Board President, Secretary, Superintendent, and administrative officers of the District are authorized to take all actions necessary to complete the above-described transaction, including execution of ancillary documents.

Section 4.  The real property is locally known as 825 Beach Street, Webster City, IA 50595, and is legally described on Exhibit A.

PASSED AND APPROVED, this 22nd day of May, 2023.

3. Ahlers & Cooney Conflict Waiver – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the Ahlers & Cooney conflict waiver.  Motion carried. 
4. 23-24 Food Service Meal Prices – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the 23-24 food service meal prices.  Motion carried. 
5. 23-24 Substitute Pay Rates – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the 23-24 substitute pay rates.  Motion carried. 
6. 23-24 Propane Bid – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the 23-24 propane bid from Innovative Ag Services.  Motion carried. 
7. Simbli Board Management Software Agreement – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the Simbli board management software agreement.  Motion carried. 
8. Fundraising Request – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the fundraising request for NEH Elementary to sell coffee and hot chocolate from Jeron’s Java Coffee.  Motion carried. 
1. Gifts to the District – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the monetary donations to the high school baseball and high school softball programs from the WC Youth Baseball and Softball Association; monetary donation to the FCS program from the Iowa Beef Industry Council; and the monetary donation to the STEM classroom at NEH Elementary from People’s Credit Union.  Motion carried. 

ITEM 10. – Personnel – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the following:

1.  Contract Resignations:  Joel Kennedy, High School Industrial Tech; Elinor Barnwell, MS Instrumental Music; Kala Thury, MS Instrumental Music; Jessica Dickinson, 3^rd Grade; Ellie Baker, 3^rd Grade; Kaitlyn Stroup, 2^nd Grade; Evan Mossman, Head 8^th Boys Track Coach; Joel Kennedy, Head 7^th Boys Track Coach; Alexandria Richardson, Head 7^th Volleyball Coach and 9^th Girls Basketball Coach; Caleb Olson, 9^th Boys Baseball Coach; Tina Anderson, Business Office Accountant; and Lindsay Gelder, Elementary School Counselor. 
2. Contract Recommendation:  Marty Sego, Bus Driver; Kelli Reis, PV Interim Principal; Becky Hacker-Kluver, PV Interim Part-time Principal; Darcy Cosens, Part-time Interim 4 Year Old Preschool Principal; and Sandra Alne, HS Business Teacher.  
3. Transfer:  Amanda Bailey from Elementary Special Education to 3^rd Grade; and Kelly Anderson from Elementary Title 1 to 2^nd Grade.

Motion carried. 

ITEM 11. – Other

1. Items from the Superintendent
   1. Board Planning Calendar – graduation was held on May 21; last student day is May 26; last teacher day is June 2; and the June board meeting will be on Monday, June 19.
2. Celebration and Acknowledgements – There were none.

ITEM 10. – Consent Items – Motion by Mr. Patterson, second by Ms. Greenfield, to approve minutes from the May 8, 2023 board meeting, May 8 work session, and the open enrollment update.  Motion carried. 

ITEM 11.  – Adjournment - Motion by Mr. Patterson, second by Ms. Greenfield, to adjourn the meeting at 6:46 p.m.  Motion carried. 

The next Regular Board Meeting will be Monday, June 19 at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                                Attest:

Kathy Biere, Secretary                                                Beth Van Diest, President      

June 19, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, June 19, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There were none.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the agenda by adding an Action Item.  Motion carried. 

ITEM 4. – Discussion Item

1. Review of elementary school placement process – The elementary principals explained the process of placing students at the three attendance centers. 

ITEM 5. - Action Items

1. State Auditor’s Letters – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the State Auditor’s findings regarding WC2DC.  Motion carried. 
2. Debt Service Payments – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the debt service payments in the amount of $583,971.35.  Motion carried. 
3. Compass PD Agreement – Motion by Mr. Patterson, second by Ms. Clarken, to approve the Compass PD agreement for PK-12 professional development for 2023-2024.  Motion carried.
4. Compass PD Proposal – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the Compass PD proposal to provide a train-the-trainer model for ongoing professional development.  Motion carried. 
5. Textbook Disposal – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the textbook disposal.  Motion carried. 
6. Iowa Department of Health and Human Services Mentoring Program Second Amendment to Contract – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Iowa Department of Health and Human Services Mentoring Program Second Amendment to Contract for the Middle School Student Mentoring Program.  Motion carried. 
7. Iowa State University Field Experience Agreement – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the Iowa State University Field Experience Agreement for placement of student teachers and practicum students.  Motion carried. 
8. Des Moines Area Community College Agreement – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the Des Moines Area Community College Agreement to provide instructional support for a Webster City student.  Motion carried. 
1. Iowa Central Community College 28E Agreement – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the Iowa Central Community College 28E Agreement to provide instructional space for the Hamilton High program.  Motion carried. 
10. Johnson Controls Proposal – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Johnson Controls planned service proposal for districtwide preventative maintenance.  Motion carried. 
11. Pre-Closing Occupancy Agreement – Motion by Mr. Patterson, second Ms. Clarken, to approve the pre-closing occupancy agreement to allow Central Iowa Recovery to install information technology equipment at 825 Beach Street prior to the closing date.  Motion carried. 
12. Pepsi Beverages Company Amendment – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the Pepsi Beverages Company amendment to include advertising.  Motion carried. 
13. Gifts to the District – Motion by Ms. Clarken, second by Mr. Patterson, to approve the monetary donation to athletics from Main Street Kiwanis; and the monetary donation to the Webster City Middle School for School of the Wild from First State Bank.  Motion carried. 
14. Fundraising Request – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the fundraising request by the Middle School to do Kona Ice for the 2023-2024 school year.  Those voting aye were Greenfield, Clarken, Patterson, and Van Diest.  Mr. Stoakes abstained from the vote.  
15. Approve Board President to Approve Bills at the end of June – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the Board President to review and approve bills at the end of the fiscal year.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the following:

1.  Contract Resignations:  Clint Howard, Head Varsity Girls Track Coach; Taylor Nokes, JV Volleyball Coach; Robert Schauer, Food Service; Makayla Cobbs, Paraeducator; Jayde Bertran, Paraeducator; and Adalie Schwandt, Paraeducator. 
2. Contract Recommendations:  Jenna Lewis, 3^rd Grade; Alex McCready, HS Science; Jess Howard, HS Student Council Advisor; Rusty Clabaugh, HS Night Custodian; Libby Anderson, Head 7^th Grade Boys Track Coach; Joylyn Cobb, Head 7^th Grade Volleyball Coach; and Dane Barner, Head 8^th Grade Boys Track Coach.
3. Transfer of Kelly Anderson from Title 1 Reading to 2^nd Grade; Chris Moline from Academic Interventionist to Title 1 Reading; and Cheryl Eichler from Special Education at PV to NEH. 

Motion carried. 

ITEM 7. – Other

1. Items from the Superintendent -
   1. Approval of the strategic plan has been moved due to the change in leadership.
   2. Audit report and findings will be presented to the Board once it is received.
   3. FAST testing will be shared when it’s available and curriculum cycle presentation in the fall. 
   4. An ELL study review was done and the focus for next year will be on parent engagement and professional development. 
   5. Board goals were reviewed as we near the end of the fiscal year.
   6. Dr. Ross thanked the Board and staff for the opportunity to serve the District the last 5 years. 
2. Celebrations and Acknowledgements from the Board –
   1. Ms. Van Diest read a note from the Board to thank Dr. Ross for her service over the last 5 years.
   2. Ms. Van Diest was contacted by McPherson and Jacobson about setting up a meeting to review goals for the new superintendent.

ITEM 8. – Consent Items – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the minutes of the May 22, 2023 meeting; General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; the interfund transfer; the fundraising report; and open enrollment update.  Motion carried.

ITEM 9.  – Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 7:44 p.m.

The next Regular Board Meeting will be Monday, July 17, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.                                                                                         

Attest:                                                                               Attest:

Kathy Biere, Secretary                                                Beth Van Diest, President

July 13, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in a work session on July 13, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There was none.

ITEM 1. - Call to Order – The Board President called the meeting to order 1:01 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Ms. Greenfield was absent.  Also present were Dr. Ross, Kathy Biere and a member of the media.

ITEM 3. – Approval of Agenda – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the agenda.  Motion carried. 

ITEM 4.   – Facilities Goal Development for 2022-2023 – For 2022-2023, the Board will focus on the key areas of academics, facilities, budget and operations.  The Board identified a prioritized list of facilities projects that will be approved at the July 18 board meeting. 

ITEM 5. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 3:15 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, July 18, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                     Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

 

July 18, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, July 18, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There was none.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Ms. Greenfield was absent.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the agenda.  Motion carried. 

ITEM 4. - Discussion Items –

1. Donovan Group – Communication Roadmap – Jerry Gallagher from the Donovan Group, presented the Board with a Communication Roadmap for the 2022-2023 school year.  The roadmap features a timeline of items they will focus on each month.   

ITEM 5. – Action Items

1. IASB 2023 Legislative Priorities – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the following IASB 2023 legislative priorities:  mental health, teacher recruitment and licensure, supplemental state aid, and unfunded mandates.  Motion carried. 
2. 2022-23 Facilities Goals – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the 2022-2023 facilities goals.  Motion carried. 
3. Textbook Disposal – Motion by Ms. Clarken, second by Mr. Patterson, to approve the disposal of outdated textbooks.  Motion carried. 
4. Art of Education License – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the Art of Education 7-year license for the K-12 Art team.  Motion carried. 
5. 2021-2022 pCard Rebate – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the 2021-2022 pCard rebate in the amount of $1,515.32.  Motion carried. 
6. Designation of Financial Depositories and Limits for District Funds – Motion by Mr. Patterson, second by Ms. Clarken, to approve the designation of financial depositories and limits for District funds as follows:  ISJIT - $10,000,000; First State Bank - $8,000,000; Availa Bank - $8,000,000; and WCF Financial Bank - $8,000,000.  Motion carried. 
7. Adult Meal Pricing for 2022-23 – Motion by Mr. Patterson, second by Mr. Stoakes, to approve increasing the adult meal price to $4.15 for the 2022-2023 school year.  Motion carried. 
8. AEA Lease Agreement – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the lease agreement with Prairie Lakes AEA (with the correction of the payment dates to be January 2023 and June 2023) for use of the office space at the Hamilton High building.  Motion carried.
9. 28E for Project Earlybird Concurrent Enrollment Course and Placement Testing for Iowa Central Community College – Motion by Ms. Clarken, second by Mr. Patterson, to approve the 28E for Project Earlybird concurrent enrollment course and placement testing for Iowa Central Community College.  Motion carried. 
10. 28E Agreements – Motion by Mr. Stoakes, second by Mr. Patterson, to approve 28E agreements with Stratford for:  Dr. Mandy Ross, Superintendent; Kathy Biere, Business Manager; Cindi Sweedler, School Nurse; Evan Mossman, PE Teacher; Kathy Houck, Media Specialist; Patsy Brock, TAG; Ted Larson, Transportation Director; Molly Westrum, Social Worker.  Also included in the motion was approval of a 28E agreement with Hubbard-Radcliff for Kathy Houck, Media Specialist.  Motion carried. 
11. Education Contracts – Motion by Mr. Patterson, second by Ms. Clarken, to approve the contract for student services with Des Moines Independent Community School District and Mason City Community School District.  Motion carried.  Fundraising Request – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the Middle School to host Kona Ice once each month that school is in session for the 2022-2023 school year.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Clarken, second by Mr. Patterson, to approve the following:

1. Contract Resignations of:  Rachel Daum, High School Band Teacher; Cole Nokes, Head Middle School Wrestling Coach; Dennis Dilly, Bus Driver; Kacey Pruismann, Guidance Secretary; Wendy Bryan, Elementary Paraeducator.
2. Contract Recommendations of:  Pat Farley, Head 7^th Grade Football Coach; Ben Rasmussen, JV Boys Basketball; Zane Williams, Assistant 8^th Grade Football Coach; Alysha Heue, Transfer from Paraeducator to 25% Paraeducator/75% Secretary; Quintin Meldrem, Elementary Paraeducator; Sandy Ausenhus, Lego League Coach; Elizabeth Morgan, Family and Consumer Science; Kacey Pruismann, Elementary Paraeducator; Stephanie Turpen, Curriculum Secretary; Tehra Brim, Guidance Secretary; Kyle Kain, High School Band; Mentors:  Sandy Ausenhus, Diane Bahrenfuss, Lynn Ehrenberg, Laura Fisher, Rachael Hansen, Mary Jane Hinderks, Sonjia Johnson, Heidi Kayser, Danika Klaver, Lisa Lyons, Janelle Oakland, Julie Pagel, Marta Paukert, Natalie Petersen, Kala Thury, Leah Rachu, Brad Van Deer, Michele Veldhuzien; Site Based TLC Council Members:  Karen Daniels, John Seiser, Craig Signorin, Ryan Stone, Brandy Williams; Building Leadership Team Members:  George Artley, Danyell Artley, Ben Baker, Lauren Blaidsdell, Jaime Davis, Alexis Draeger, Michelle Dyvig, Lynn Ehrenberg, Laura Estlund, Laura Fisher, Kristen Hammit, Jeri Jass, Sonjia Johnson, Danika Klaver, Heather Knox, Michelle Lovelace, Doug Marks, Beth Meyer, Erica Miller, Paige Moberly, Lora Osthus, Susan Peters, Katie Peterson, Cali Peterson, Laura Seiser, Kim Schimp, Amy Steen, Kurt Veldhuizen, Madalyn Walker.\
3. Motion carried.

ITEM 7. – Other

1. Items from Dr. Ross
   
   1. Board Meeting Calendar – A year-long board planning calendar was given to the Board.
   2. HVAC project is on target for the start of the school year and required a new transformer at Pleasant View. 
   3. Signage at the Administration Building blew down in a windstorm and will need to be replaced, as the age of the sign is becoming an issue.
   4. A packet of legislative summaries impacting schools was given to the Board.
2. Items from the Board –
   
   1. Mr. Stoakes asked for an update regarding the concrete project at the football field. 
   2. Mr. Stoakes shared that his daughter, Kelly, was chosen to play in the All State Coaches All Star softball game on Saturday and his son, Devon, was the Class 3A leading hitter for baseball in the state of Iowa. 

Mr. Stoakes excused himself from the meeting at 7:01 p.m. 

ITEM 8. – Consent Items – It was moved by Mr. Patterson, seconded by Ms. Clarken, to approve the minutes of the June 13 and June 20, 2022 Board Meeting, to approve General, Schoolhouse, Lunch and Activity Fund Reports, payment of the bills and claims as listed at the close of these minutes, to approve the interfund transfer, and the fundraising report.  Motion carried.

Motion by Mr. Patterson, second by Ms. Clarken, to go into closed session at 7:02 p.m.

ITEM 9.  – Closed Session 21.5(1)(a) To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds. 

Motion by Ms. Clarken, second by Mr. Patterson, to come out of closed session at 7:42 p.m.

ITEM 10. - Adjournment – Motion by Mr. Patterson, second by Ms. Clarken, to adjourn the meeting at 7:43 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, August 8, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                    Attest: 

Kathy Biere, Secretary                                     Beth Van Diest, President

August 8, 2022 
 

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, August 8, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There was none.

ITEM 1. - Call to Order – The Board Vice President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, and Mr. Patterson.  Ms. Van Diest was absent.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the agenda with the following changes:  table Action Item A. – Landscaping Bids; add a fundraising request; and add three contract recommendations.  Motion carried.   

ITEM 4. - Discussion Items –

1. Fall Sports Presentation – Jess Howard, Activities Director, shared her plans for a Fall Sports Night. 
2. First Reading of Board Policy 308 Succession of Authority to the Superintendent – Dr. Ross presented the First Reading of Board Policy 308, Succession of Authority to the Superintendent. 

ITEM 5. – Action Items

1. Landscaping Bids – Tabled until August 22 Board Meeting.
2. Interfund Transfer for 2021-2022 – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the interfund transfer for protective equipment for the 2021-2022 school year in the amount of $8,098.64.  Motion carried. 
3. Change Order for Electrical Changes for Pleasant View and Sunset Heights HVAC Project – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the change order for electrical changes for Pleasant View and Sunset Heights HVAC Project in the amount of $511.66.  Motion carried. 
4. Iowa Central Community College Clincial Agreement – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Iowa Central Community College clinical agreement for a potential student nurse.  Motion carried. 
5. University of Northern Iowa’s Purple Pathway for Paraeducators Program – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the University of Northern Iowa’s Purple Pathway for Paraeducators Program.  Motion carried. 
6. Gift to the District – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the gift of cleaning wipes from Iowa Specialty Hospital Lab Department.  Motion carried. 
7. Fundraising Requests – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve High School Cross Country to sell apparel; High School Volleyball to sell apparel; FFA to have a Doodlebug cookout, fruit sales, sell homecoming t-shirts, host Meals from the Heartland, sheep and goat show, and plant sales.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Clarken, second by Mr. Stokes, to approve the following:

1. Contract Resignations:  Ben Rasmussen, Head 8^th Boys Basketball Coach; and Kacey Pruismann, Paraeducator. 
2. Contract Recommendations:  Dave Wagner, Bus Driver; Christina Romp, Paraeducator; Cailen Krusemark, Paraeducator; Samantha Drummer, Paraeducator; Dennis Dilly, Bus Driver; Katie Chamness, Paraeducator; and Kala Thury moving from .50 FTE to 1.0 FTE.   

Motion carried.

ITEM 7. – Other

1. Items from Dr. Ross
   
   1. Shout out to the maintenance and custodial staff for all the hard work they have put in over the summer. 
   2. The HVAC project is being finalized at Pleasant View and Sunset Heights.
   3. The academic hallways have been painted, and LED lights and ceiling tiles have been installed at the High School; restrooms have been updated at the athletic fields; Mrs. Howard is working on landscaping at the athletic fields; and the sound system is being updated at the football field.
   4. Welcome to 19 new teachers in the District, and a new Principal at Pleasant View.
   5. Board Planning Calendar – High School classes start on August 24; K-8 classes start on August 25; and August 29 will be the first day of preschool.
   6. Organization Chart is provided for the Board’s information.
2. Items from the Board –
   
   1. Mr. Stoakes recognized CJ Hisler, Ty McKinney and Delaney Bargfrede for receiving baseball and softball honors at the end of their respective seasons. 

ITEM 8. – Consent Items – It was moved by Ms. Clarken, seconded by Ms. Greenfield, to approve the minutes of the July 13 work session and July 18, 2022 Board Meeting, to approve General, Schoolhouse, Lunch and Activity Fund Reports, payment of the bills and claims as listed at the close of these minutes, to approve the interfund transfer, and the fundraising report.  Motion carried.

ITEM 9. - Adjournment – Motion by Mr. Stoakes, second by Ms. Clarken, to adjourn the meeting at 6:34 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, August 22, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:

Kathy Biere, Secretary                                     Eric Patterson, Vice President

August 22, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, August 22, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There was none.

ITEM 1. – Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – It was moved by Ms. Clarken, second by Ms. Greenfield, to approve the agenda with additional contract recommendations.  Motion carried. 

ITEM 4. – Discussion Items –

1. First Reading of Board Policy Series 100 School District – Dr. Ross presented the First Reading of Board Policy 100, School District. 

ITEM 5. – Action Items

1. Compass PD Agreement – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Compass PD Agreement for professional development.  Motion carried.
2. FastBridge (illuminate education) Quote – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the Fastbridge (illuminate education) 9-12 screener quote.  Motion carried. 
3. 2020-2021 Audit Report – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the 2020-2021 audit report.  Motion carried. 
4. Final Reading of Board Policy 308 Succession of Authority to the Superintendent – Motion by Mr. Patterson, second by Ms. Clarken, to approve the final reading of Board Policy 308, Succession of Authority to the Superintendent.  Motion carried. 
5. Board Goals for 2022-23 – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the School Board Goals for the 2022-2023 school year.  Motion carried. 
6. Fundraising Requests – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the fundraising request for the Rocketry Club to hold a trivia night fundraiser; football to sell Fancloth clothing; and the Spanish Club to sell butter braids pastries.  Motion carried.   
7. Gifts to the District – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the donation of landscaping designs for the High School athletic fields from Tim Adams and Breanne Lesher.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Clarken, second by Mr. Patterson, to approve the following:

1. Contract Resignations:  Robin Streigle, Concessions Manager; and Nicole Muhlenbruch, High School Head Girls Varsity Basketball Coach. 
2. Recommendations of:  Tyler McCubbin, HS Student Council Advisor; Gisselle Ruiz, Paraeducator; Jaedyn Powers, Paraeducator; Yolanda Licea, Paraeducator; Nicole Muhlenbruch 7^th Grade Head Boys Basketball Coach; and Kevin Bahrenfuss, Concessions Manager.

Motion carried.   

ITEM 7. – Other

1. Items from the Superintendent
   
   1. Today was the kickoff breakfast for staff at Briggs Wood Conference Center.  Thank you to Town and Country and First State Bank for breakfast and to Jama Hisler, Director of Teaching and Learning, for coordinating the event. 
   2. Thank you to Michelle Veldhuzien for the High School yearbooks provided to the Board.
   3. Ash trees have been removed around the District due to the ash borer.  The District will be looking at a replacement plan.
   4. Reminder to parents to schedule a conference with your child’s teacher.
   5. On August 23, the District will hold a Community Pep Rally at the football field; August 24 will be the first day of classes at the High School and new student orientation; Thursday will be the first day of classes for K-8; Thursday and Friday will be a two hour early out; and August 29 will be the first day of 4 year old preschool. 
   6. School calendars are available at the Freeman Journal.
   7. Classrooms at Sunset and Pleasant View are ready to go.  The air conditioning is working at Sunset, but Pleasant View has had some material delays. 
2. Items from the Board
   
   1. Mr. Stoakes told the Board the ice machine at the high school does not work and that staff is looking to move the ice machine from NEH Elementary to replace it.
   2. Mr. Stoakes shared possibilities in discussion with staff to enhance the concrete walkway at the football field to make the bleachers more accessible.

ITEM 8. – Consent Items – It was moved by Ms. Greenfield, second by Ms. Clarken, to approve the minutes of the August 8, 2022 Board Meeting.  Motion carried. 

ITEM 9.  – Adjournment - A motion was made by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 6:48 p.m.  Motion carried. 

The next Regular Board Meeting will be Monday, September 12, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                    Attest:
 

Kathy Biere, Secretary                                     Beth Van Diest, President

September 12, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, September 12, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – Tony Bussan shared a letter to the Board commending the hiring and hard work of Jess Howard, Activities Director. 

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:02 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, and Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Ms. Clarken, second by Mr. Patterson, to approve the agenda by adding “IASB Delegate Assembly” to Item 4. - Discussion Items.  Motion carried. 

ITEM 4. - Discussion Items –

1. IASB Delegate Assembly – Dr. Ross shared an email she received from the IASB Director District 5 Representative seeking a Board representative for the virtual assembly to be held Tuesday, September 13 at 6:00 p.m.  President Van Diest will represent the Board.

ITEM 5. – Action Items

1. Final Reading of Board Policy Series 100 School District – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the final reading of Board Policy Series 100 School District.  Motion carried. 
2. DHS Mentoring Program Contract – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the DHS Mentoring Program Contract.  Motion carried. 
3. Memorandum of Understanding with Webster City Education Association – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the Memorandum of Understanding with Webster City Education Association for Megan Kostka-Dietz’s additional services.  Motion carried.
4. Disposal of Assets – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the disposal of fixed assets.  Motion carried. 
5. Interfund Transfer for 2022-2023 Protective Equipment – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the Interfund Transfer for Protective Equipment for the 2022-2023 school year in the amount of $8,040.65.  Motion carried. 
6. Gifts to District – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the monetary gifts to the Athletic Department from Webster City Sports Boosters and Webster City Financial Bank.  Motion carried. 
7. Fundraising Requests – Motion by Mr. Stoakes, second Ms. Greenfield, to approve the fundraising request of High School Cheerleading to host fall and winter youth cheer camps.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the following:

1. Contract Recommendations:  Carol Quint, Middle School Special Education Teacher; Brittney Gibson, Mighty Trojan Child Care Director; and Teaching Staff eligible for a lane change. 

Motion carried.

ITEM 7. – Other

1. Items from Dr. Ross
   
   1. Shoutout to Kurt Veldhuzien for being recognized by the Iowa State Fair for his work at the 2022 Iowa State Fair sheep show. 
   2. Facilities Update – Sunset air conditioning project is wrapping up; there is still ceiling work and work in the halls being done at Pleasant View; the ice machines are up and running; and the 40 second clock at the High School football field has a part on order. 
   3. Ash tree removal in the District has slowed down.
   4. A proposal for a new sign at the Administration Building is still in progress.
   5. This is Homecoming Week.  Boom Night will be held on Tuesday and Friday will be a two hour early out for the homecoming parade.
2. Items from the Board –
   
   1. Ms. Clarken asked when ISASP results would be available.  Dr. Ross said the District has not received the results yet, and she is looking at a work session in October. 
   2. Mr. Patterson said the cross country teams were participating at Ballard today.

ITEM 8. – Consent Items – It was moved by Ms. Clarken, seconded by Ms. Stoakes, to approve the minutes of the August 18, 2022 Work Session and August 22, 2022 Board Meeting; to approve General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; to approve the interfund transfer; and to approve the fundraising report.  Motion carried.

ITEM 9. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 6:29 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, September 26, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:
 

Kathy Biere, Secretary                                     Beth Van Diest, President

September 26, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, September 26, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There was none.

ITEM 1. – Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Ms. Clarken was absent.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – It was moved by Mr. Stoakes, second by Mr. Patterson, to approve the agenda.  Motion carried. 

ITEM 4. – Discussion Items –

1. There were none. 

ITEM 5. – Action Items

1. WCEA and WCESA Seniority Lists – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the WCEA and WCESA seniority lists.  Motion carried.
2. Special Education Deficit for 2021-2022 – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the School Budget Review Committee request for allowable growth for the Special Education Deficit for the 2021-2022 school year in the amount of $551,472.51.  Motion carried. 
3. Gifts to the District – Motion by Mr. Stoakes, second by Mr. Patterson, to approve gifts from KC Nielsen for sponsoring the purchase of Fall sports magnets; Boone River Financial for sponsoring the Fall sports poster; Williams Area Development for the purchase of indoor recess items at Northeast Hamilton Elementary; First State Bank for the monetary donation to the Middle School for the School of the Wild program; and Dollar General for donations to the Middle School’s PBIS store.  Motion carried. 
4. Fundraising Requests – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the fundraising request for Advanced Food Prep to prepare and sell meals to sell to District staff; High School Vocal Music Boosters and the High School Music Department to sell frozen pies and to create a patron program; and High School Softball to sell Pampered Chef.  Motion carried.   

ITEM 6. – Personnel – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the following:

1. Contract Resignations:  Monica Trujillo, High School Cheer Coach. 
2. Recommendations of:  Mark Fisher, High School Girls Basketball Coach; and Adalie Peck, Middle School Paraeducator.

Motion carried.   

ITEM 7. – Other

1. Items from the Superintendent
   
   1. Congratulations to the High School for a terrific Homecoming.  Thank you to Jess Howard and Tyler McCubbin for their help in coordinating Boom Night and other aspects of the week.
   2. ISAP and FAST data will be reviewed during a Board work session scheduled for October 24. 
   3. Building principals will share building goals at the next board meeting.
   4. The 500 series of board policy will be reviewed at an upcoming board meeting after the Admin Team works through these policies pertaining to students.
   5. Preliminary enrollment data shows a drop in student enrollment.
2. Items from the Board
   
   1. Ms. Van Diest participated in the IASB virtual assembly on the proposed by-laws changes pertaining to participating in the National School Board Association (NSBA).  The result of the vote was to cut ties with the organization. 

ITEM 8. – Consent Items – It was moved by Ms. Greenfield, second by Mr. Stoakes, to approve the minutes of the September 12, 2022 Board Meeting and open enrollment updates.  Motion carried. 

ITEM 9.  – Adjournment - A motion was made by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 6:17 p.m.  Motion carried. 

The next Regular Board Meeting will be Monday, October 10 at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President      

October 10, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, October 10, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, and Ms. Van Diest.  Mr. Patterson was absent.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the agenda by adding two fundraisers.  Motion carried. 

ITEM 4. - Discussion Items –

1. Certified enrollment update – Certified enrollment will be complete on October 17, and preliminary numbers indicate the District is down 34-35 students.
2. Building Goal Presentation by Principals – The elementary school, middle school and high school principals identified their annual building goals and actions to achieve those goals.

ITEM 5. – Action Items

1. National FFA Convention Attendance – Motion by Ms. Greenfield, second by Ms. Clarken, to approve FFA members and an advisor to attend the National FFA Convention in Indianapolis, Indiana.  Motion carried. 
2. Four Year-Old Preschool Budget and Contracts – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the budget and contracts for four year-old preschool.  Motion carried. 
3. YSS School Based Mentoring Services Memorandum of Agreement – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the YSS School Based Mentoring Services Memorandum of Agreement.  Motion carried. 
4. Nolte, Cornman & Johnson FY22 Engagement Letter – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve Nolte, Cornman & Johnson FY22 engagement letter.  Motion carried.
5. Gifts to the District – Motion by Mr. Stoakes, second by Ms. Greenfield, to approve the following gifts to the District:  Breanne Lesher for contributing her time and talent with the installation of the plantings at the softball entrance; and Farmstand for letting the High School Student Council borrow mums, grasses, and pumpkins to decorate for Boom Night.  Motion carried. 
6. Fundraising Requests – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the following fundraisers:  Webster City Elementary PTO cookie dough sales; Webster City Middle School penny wars; High School Yearbook ad sales; WCHS Student Council food drive for UDMO; WCHS Student Council bake sales, half-court shots, holiday themed contests, penny wars for Stead Family Children’s Hospital; and High School Girls Basketball clothing sale and Youth basketball tournament.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the following:

1. Contract Recommendation:  Lori Lind, Assistant Director of Mighty Trojan Childcare.  Motion carried.

ITEM 7. – Other

1. Items from Dr. Ross
   1. The District experienced the loss of two bus drivers last week, Randy Youngdale and Mark Elliott. 
   2. The District is working to hire a facilitator to lead the strategic planning process identified as a board goal for the 22-23 school year.
   3. The first SIAC meeting is scheduled for October 17.  SIAC will be part of the strategic planning process.  
   4. Board Meeting Planning Calendar – a work session on ISASP and the Iowa School Performance Profile will be held on October 24.
   5. The annual organizational board meeting will take place on November 28.
2. Items from the Board – There were none.

ITEM 8. – Consent Items – It was moved by Ms. Greenfield, seconded by Ms. Stoakes, to approve the minutes of the September 26, 2022 Board Meeting; to approve General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; to approve the interfund transfer; to approve the fundraising report; and open enrollment information.  Motion carried.

ITEM 9. - Adjournment – Motion by Mr. Stoakes, second by Ms. Greenfield, to adjourn the meeting at 7:06 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, October 24, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                    Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

October 24, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, October 24, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There were none.

ITEM 1. – Call to Order – The Board President called the meeting to order at 6:01 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Stoakes, second by Mr. Patterson, to approve the agenda.  Motion carried. 

ITEM 4. – Discussion Items –

1. 2022-2023 Certified Enrollment – October 2022 certified count indicates the District is down 35.24 students from last year.  

ITEM 5. – Action Items

1. Interfund Transfer for 2022-2023 Protective Equipment – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the interfund transfer for protective equipment for the 2022-2023 school year in the amount of $1,959.35.  Motion carried. 
2. Special Education Contract – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the special education contract for student services with Fort Dodge Community School District.  Motion carried. 
3. Fundraising Requests – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the fundraising requests for Prom to sell baked goods at home sporting events and to ask for parent donations; Middle School basketball and wrestling to sell fundraising cards; and High School winter sports to sell Lynx magnets, tattoos, and posters.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the following:

1. Contract Resignations:  Quintin Meldrum, Sunset Heights Paraeducator and Kim Cavanagh, Northeast Hamilton Paraeducator.   
2. Transfer of Alex Richardson to 9^th Girls Basketball Coach from Head 7^th Grade Girls Basketball Coach.
3. Recommendations of:  Emma Bertrand, Large Group Speech Advisor; Danika Klaver and Amanda Beaulieu, Prom Co-Advisors; Patrick Olmstead, Head 8^th Boys Basketball Coach; Will Brock, Assistant Middle School Wrestling Coach; Marta Paukert and Aliya Streigle, Cheer Co-Coaches; Cari Carter, High School Paraeducator; Elizabeth Lowe, High School Paraeducator; Kaitlyn Lehman, Sunset Heights Paraeducator; Makayla Cobbs, Sunset Heights Paraeducator; Tina Rollins, Sunset Heights Paraeducator; and Jean Youngdale, Transportation Driver. 

Greenfield, Clarken, Patterson, and Van Diest voted aye.  Stoakes voted nay.   

ITEM 7. – Other

1. Items from the Superintendent
   1. Congratulations to the football team for advancing to the playoffs against Iowa City Liberty on Friday night.
   2. Eighteen students participated in the All State Music Festival on Saturday and 5 qualified. 
   3. An insurance committee is being formed to discuss insurance options available to the District. 
   4. A work session will be held on Monday, November 28 to go over student data.
   5. The school board annual meeting will be held on Monday, November 28.
   6. Dr. Ross met with Emily Loughry, Mentoring Program Coordinator.  Em will provide the Board with an update at the February meeting.
   7. Dr. Ross had a follow up visit with a representative from the Department of Education regarding a site visit initially held a few years ago to address outstanding ADA issues.   
2. Items from the Board
   1. Director Stoakes will be leaving at 3:30 p.m. on Friday for the football game.
   2. Vice President Patterson will fill in for President Van Diest at the Hamilton County Conference board meeting on Tuesday, November 1.

ITEM 8. – Consent Items – Motion by Mr. Patterson, second by Ms. Clarken, to approve the minutes of the October 10, 2022 Board Meeting and open enrollment updates.  Motion carried. 

ITEM 9.  – Adjournment - Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 6:20 p.m.  Motion carried. 

The next Regular Board Meeting will be Monday, November 14 at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

November 14, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, November 14, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 6:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the agenda.  Motion carried. 

ITEM 4. - Discussion Items –

1. First Reading of Board Policy Stock Prescription Medication Supply – Dr. Ross and Cindi Sweedler, School Nurse, walked the Board through the first reading of board policy Stock Prescription Medication Supply. 
2. Director Districts – The Board discussed whether to keep director districts or move to all at-large positions.  The consensus was to maintain director districts. 

ITEM 5. – Action Items

1. Debt Service General Obligation Bond Interest Payment – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the debt service obligation bond interest payment in the amount of $84,585.15.  Motion carried. 
2. SBRC Application Request – Motion by Mr. Patterson, second by Ms. Clarken, to approve the SBRC application request for Open Enrollment Out in the amount of $106,959.60 and LEP Instruction Beyond 5 Years in the amount of $100,001.37.  Motion carried unanimously. 
3. Contract for Roof Replacement Plan – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the contract for roof replacement plan.  Motion carried. 
4. Fundraising Requests – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the following fundraisers:  Webster City Middle School to request support from local businesses for the PBIS store; and Athletics to sell Lynx apparel.  Motion carried.
5. Education Contracts – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the education contracts with Manson Northwest Webster Community School District/North Central Consortium.  Motion carried. 

ITEM 6. – Personnel – Motion by Ms. Greenfield, second by Ms. Stoakes, to approve the following:

1. Contract Resignations:  Dr. Ross, Superintendent; Matt Matteson, Technology Specialist; and Christina Romp, Paraeducator.
2. Contract Recommendations:  Jaime Davis, Head 7^th Girls Basketball Coach; and Samantha Rouse, Assistant 7^th Boys Basketball Coach. Motion carried. 

ITEM 7. – Other

1. Items from Dr. Ross -
   1. Congratulations to Mrs. Pace and students for their performance of the High School play Puffs. 
   2. The Administrative Team is working on common student attendance practices.
   3. Virtual and on-site visits from Iowa Homeland Security are scheduled for December.
   4. Dr. Ross provided the Board the updated Voluntary Compliance Plan from the Iowa Department of Education’s Equity visit. 
   5. Dr. Ross provided her retirement letter to the Board.
2. Items from the Board –
   1. Ms. Van Diest attended the Hamilton High awards ceremony.
   2. Mr. Stoakes said Gene Gourley has reached out to him about talking to the Board about the Career Ag Academy.  Dr. Ross will contact Mr. Gourley about a date in January or February.

ITEM 8. – Consent Items – It was moved by Mr. Stoakes, seconded by Ms. Greenfield, to approve the minutes of the October 24, 2022 Board Meeting; to approve General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; to approve the interfund transfer; to approve the fundraising report; and open enrollment information.  Motion carried.

ITEM 9. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 7:14 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, November 28, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

November 28, 2022

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, November 28, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – Meredith Bargfrede addressed the Board regarding the Spring of 2020 WC2DC trip.

ITEM 1. – Call to Order – Board Secretary, Kathy Biere, called the meeting to order at 6:07 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the agenda.  Motion carried. 

ITEM 4. – All-State Music Presentation – Greta Nelson, High School Music Instructor, and students Nalani Buakham, Caroline Ehn, Alondra Johnson Santana, Gabe Ruby, and Lincoln Tielke shared their experience and takeaways from participating in the All-State Music Festival. 

ITEM 5. – Approval of Minutes of Last Regular Meeting – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the minutes of the November 14, 2022 board meeting.  Motion carried. 

ITEM 6. – Appointment of Board Secretary – Motion by Ms. Van Diest, second by Ms. Greenfield, to appoint Kathy Biere as Board Secretary.  Motion carried. 

ITEM 7. – Administration of Oath of Office to Board Secretary – Ms. Van Diest administered the Oath of Office to Board Secretary, Kathy Biere. 

ITEM 8. – Election of President and Vice President –

1. Motion by Mr. Stoakes, second by Ms. Greenfield, to nominate Beth Van Diest as Board President.  Motion carried. 
2. Motion by Mr. Stoakes, second by Ms. Clarken, to nominate Eric Patterson as Board Vice President.  Motion carried. 

ITEM 9. – Administration of Oath of Office to Board Secretary – Kathy Biere, Board Secretary, administered the Oath of Office to newly-elected President, Ms. Van Diest, and newly-elected Vice President, Mr. Patterson. 

ITEM 10. – Annual Meeting –   

A.         Establish Meeting Dates, Times and Location – Motion by Ms. Clarken, second by Mr. Patterson, to approve the meeting dates, time, and location of Webster City Schools Board of Directors meetings.  Motion carried. 

B.         Name Official Publication – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve the Daily Freeman Journal as the official publication of Webster City Community School District.  Motion carried. 

C.         Designation of Legal Counsel – Motion by Mr. Patterson, second by Ms. Clarken, to approve Ahlers and Cooney as the District’s legal counsel.  Motion carried. 

D.         Designation of Financial Depositories – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the financial depositories and limits:  ISJIT - $10,000,000; First State Bank - $8,000,000; Availa Bank - $8,000,000, and WCF Financial Bank - $8,000,000.  Motion carried.

ITEM 11. - Discussion Items –

1.  Strategic Planning Process (Dr. Chris Greiner, Compass PD) – Dr. Greiner, from Compass PD, gave the Board an overview of the strategic planning process he will facilitate for the District during the 2022-2023 school year. 
2. Early Retirement Recommendations for 2023-2024 – Dr. Ross recommended the Board offer early retirement for the 2022-2023 school year, but consider taking a year off and offer the incentive on a periodic basis.   

ITEM 12. – Action Items

1. Early Retirement – Motion by Mr. Patterson, second by Mr. Stoakes, to offer early retirement for the 2022-2023 school year with the intention of not offering it for the 2023-2024 school year.  Motion carried. 
2. Final Reading of Board Policy 806 Stock Prescription Medication Supply – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the final reading of Board Policy 806 Stock Prescription Medication Supply.  Motion carried. 
3. SBRC Application Request for Open Enrollment Out – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the School Budget Review Committee request for a modified supplemental amount of $106,959.60 for open enrolled out students who were not included in the District’s previous year certified enrollment count.  Motion carried unanimously.  
4. SBRC Application Request for LEP Instruction Beyond 5 Years – Motion by Mr. Patterson, second by Ms. Clarken, to approve the School Budget Review Committee request for a modified supplemental amount of $100,001.37 related to the English language learning program for students who have exceeded five years of weighting that are included on the Fall 2022 certified enrollment headcount.  Motion carried unanimously. 
5. Compass PD Agreement – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the Compass PD Agreement for Strategic Planning with Dr. Chris Greiner.  Motion carried.
6. Gift to the District – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the gifts to the District from Kona Ice.  Motion carried. 
7. Fundraising Requests – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the Vocal Music Boosters free-will donation bucket at Christmas in the City; High School Music Department, Band and Vocal Boosters free-will donation and bake sale at Holiday Concert.  Motion carried. 

ITEM 13. – Personnel – Motion by Ms. Greenfield, second by Mr. Patterson, to approve the resignation of Kevin Bahrenfuss, Concessions Manager.  Motion carried. 

ITEM 14. – Other

1. Items from the Superintendent
   1.  There will be a two hour early out for professional development on December 7. 
2. Items from the Board
   1. Mr. Stoakes asked what entrance would be used for the Strategic Planning meeting to be held in the High School Library on Tuesday, November 29.  Jama Hisler will set up at the Lincoln Statue entrance to let people in.

ITEM 15. – Consent Items – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the open enrollment update.  Motion carried. 

ITEM 16.  – Adjournment - Motion by Mr. Patterson, second by Ms. Stoakes, to adjourn the meeting at 6:59 p.m.  Motion carried. 

The Board went into a work session following the regular board meeting.  The work session focused on review of the Iowa School Performance Profile presented by Jama Hisler, Director of Teaching and Learning. 

The next Regular Board Meeting will be Monday, December 12 at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in a special meeting on December 7, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – There was none.

ITEM 1. - Call to Order – The Board President called the meeting to order 12:28 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Board Secretary, Kathy Biere, was also present. 

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the agenda.  Motion carried. 

ITEM 4. – Search Firm Presentations – Representatives from the search firms of EdWise, Grundmeyer Leader Services, and McPherson and Jacobson each gave a presentation to the Board on the process used to lead the District through the search for a new Superintendent.  

ITEM 5. – Discussion – The Board held discussion on the search firm presentations.

ITEM 6. – Action Item – Motion by Mr. Patterson, second by Ms. Greenfield, to hire McPherson and Jacobson to manage the Superintendent search for the District.  Motion carried. 

ITEM 7. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 4:19 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, December 12, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                     Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

December 12, 2022 

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, December 12, 2022, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 4:01 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Ms. Clarken was absent.  Also present were Kathy Biere and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the agenda by adding Action Item E. – Berryhill Counseling Services Agreement and striking the contract resignation of Kevin Bahrenfuss.  Motion carried. 

ITEM 4. – Board Work Session with McPherson and Jacobson – The Board went into a work session at 4:03 p.m. with Lyle Schwartz and Doug Gee from McPherson and Jacobson to discuss the process of hiring the next Superintendent for Webster City Schools.  Items discussed included:  timeline for the search, how and when to advertise the position, stakeholder groups, compensation, and selection criteria.  Director Clarken joined the work session at 4:52 p.m. 

ITEM 5. - Discussion Items –

1. First Reading of Board Policy 300 Series Administration – Dr. Ross walked the Board through the first reading of board policy 300 Series Administration.  

ITEM 6. – Action Items

1. Agreement with McPherson and Jacobson – Motion by Mr. Stoakes, second by Ms. Greenfield to approve the agreement with McPherson and Jacobson.  Motion carried. 
2. Education Contract – Motion by Ms. Greenfield, second by Ms. Clarken, to approve the education contract with Dubuque Community School District for student services.  Motion carried. 
3. Sales Tax Revenue Bond Interest Payments – Motion by Mr. Patterson, second by Mr. Stoakes, to approve the sales tax revenue bond interest payments in the amount of $8,202.60 and $12,768.75.  Motion carried. 
4. English Language Program Review Agreement – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the English language program review agreement.  Motion carried. 

ITEM 7. – Personnel – Motion by Ms. Clarken, second by Mr. Stoakes, to approve the following:

1.  Contract Resignations:  Riley Powell, Part-Time Custodian; Anne Levongkhom, Part-Time Food Service; Lord Phiwthong, Part-Time Food Service; and Peggy Willson, NEH Paraeducator. 
2. Contract Recommendations:  Curt Smith, Part-Time Custodian; Connie George, Part-
   Time Food Service; Adalie Schwandt, NEH Paraeducator; Susan Holdgrafer, PV & SS Paraeducator.
   Motion carried. 

ITEM 8. – Other

1. Items from Dr. Ross -
   1. Board Meeting Calendar - Strategic planning dates will be added and Hamilton High will present at the January 9 board meeting. 
   2. Board members can let Dr. Ross know if they would like to tour the Career Academy. 
   3. Mr. Farley, High School Assistant Principal, is working on policy and protocol for a drug dog.
   4. Virtual assessments with Homeland Security have been held for Pleasant View, Sunset Heights, Middle School and High School.
   5. Stop the bleed packs have been distributed to each of the buildings in the District.
2. Items from the Board –
   1. Ms. Clarken would like to put her visit to the Career Academy off until after a new Superintendent is hired. 

ITEM 9. – Consent Items – It was moved by Ms. Greenfield, second by Mr. Patterson, to approve the minutes of the November 28, 2022 and December 7, 2022 meeting; to approve General, Schoolhouse, Lunch and Activity Fund Reports; payment of the bills and claims as listed at the close of these minutes; to approve the interfund transfer; to approve the fundraising report; and open enrollment update.  Motion carried.

ITEM 10. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 6:31 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, January 9, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest

Kathy Biere, Secretary                                     Beth Van Diest, President      

 

 

January 23, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in regular session, January 23, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – Tyler Anderson, editor of the Daily Freeman Journal, introduced himself to the Board. 

ITEM 1. – Call to Order – The Board President called the meeting to order at 6:01 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Dr. Ross, Kathy Biere, and members of the media and other interested parties.

ITEM 3. – Approval of Agenda – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the agenda by adding a Contract Recommendation.  Motion carried. 

ITEM 4. – FEH Presentation – High School Study – Tyler Riley, FEH Design, presented the Board with possible options available for the construction of a new High School.   

ITEM 5. – Discussion Items –

1. First Reading of Board Policy 307 Succession of Authority to the Superintendent – Dr. Ross walked the Board through the first reading of Board Policy 307, Succession of Authority to the Superintendent. 

ITEM 6. – Action Items

1. Signage Bid Update – Motion by Ms. Clarken, second by Mr. Patterson, to approve Terry & Bob’s Sign Company signage bid to be paid from the FY24 PPEL/SAVE budget.  Motion carried. 
2. Gift to District – Motion by Ms. Greenfield, second by Mr. Stoakes, to approve Rosine Kennedy’s monetary donation of $200 for the purchase of choir robes.  Motion carried. 
3. Fundraising Requests – Motion by Ms. Clarken, second by Mr. Stoakes, to approve a meal to be sold at a home basketball game to raise money for Prom; High School Boys Soccer to host a soccer tournament; and Dance Marathon to sell chocolates.  Motion carried. 

ITEM 7. – Personnel – Motion by Mr. Patterson, second by Ms. Greenfield, to approve the following:

1. Contract Recommendation:  Bronwyn McKee, Paraeducator; and Kim Van Houten, Paraeducator. 
2. Contract Resignations:  Leah Kasch, 9^th Grade Softball Coach; and Dennis Dilly, Bus Driver.  Motion carried. 
3. Employee Termination - Motion by Mr. Stoakes, second by Ms. Clarken, to accept the Superintendent’s recommendation to terminate the classified employee contract of Tina Rollins, Paraeducator, effective immediately.  Motion carried. 

ITEM 8. – Other

1. Items from the Superintendent
   1. The Board will receive an update on strategic planning process in February.
   2. Education Savings Accounts (Vouchers) could go before the Governor on Tuesday.
   3. The intercom system at Northeast Hamilton Elementary should be functional by the end of the week.
   4. Dr. Ross is still waiting to hear from the State Auditor’s Office regarding WC2DC.
   5. Dr. Ross, Collette Bertran and Danyell Artley toured an Iowa Central classroom that would be available for the Hamilton High program to use.
   6. Dr. Ross encouraged the Board to keep the students and staff impacted by the school shooting in Des Moines today in their thoughts.
2. Items from the Board
   1. Mr. Stoakes congratulated the Lynx wrestling team for winning the North Central Conference wrestling tournament on Saturday.  The high school boys basketball team had two overtime wins in their last two games and the high school girls basketball team continues to improve.
   2. Mr. Stoakes announced the basketball games on Tuesday, January 24 will be held at the competition gym.
   3. Sherri Olson, food service worker at Northeast Hamilton Elementary, passed away last week, and Ms. Greenfield asked that everyone keep her family in their thoughts and prayers. 

ITEM 9. – Consent Items – Motion by Ms. Clarken, second by Mr. Patterson, to approve the open enrollment update.  Motion carried. 

ITEM 10. – Superintendent Search Update – Lyle Schwartz and Jon Wiebers, consultants with McPherson and Jacobson, updated the Board on the search for a new Superintendent.  Semi-finalist interviews will take place February 4, and finalist interviews will take place on February 6 and 7. 

ITEM 11.  – Adjournment - Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 7:42 p.m.  Motion carried. 

The next Regular Board Meeting will be Monday, February 13 at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                     Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

January 30, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in special session, January 30, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 2:00 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Brad Westrum, Carri Eide, Kathy Biere, Lyle Schwartz and Doug Gee. 

ITEM 3. – Approval of Agenda – Motion by Ms. Clarken, second by Ms. Greenfield, to approve the agenda.  Motion carried. 

Motion by Mr. Patterson, second by Mr. Stoakes, to go into closed session at 2:01 p.m.  The roll was called:  aye - Greenfield, Clarken, Stoakes, Patterson, Van Diest; nay - none.  

ITEM 4. – Closed Session – Superintendent Candidate Review – Iowa Code 21.5(1)(i) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals’ reputation and that individual requests a closed session. 

Motion by Ms. Clarken, second by Mr. Stoakes, to come out of closed session at 5:04 p.m.  The roll was called:  aye - Greenfield, Clarken, Stoakes, Patterson, Van Diest; nay – none. 

ITEM 5. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 5:04 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, February 13, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                     Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President

February 7, 2023

The Board of Directors of the Webster City Community School District in the counties of Hamilton, Webster and Wright, State of Iowa, met in special session, February 7, 2023, in the School Administration Office Board Room, Webster City, Iowa.

Open Comment to the Board – None.

ITEM 1. - Call to Order – The Board President called the meeting to order at 7:14 p.m.

ITEM 2. – Roll Call – Members answering roll call were Ms. Greenfield, Ms. Clarken, Mr. Stoakes, Mr. Patterson, and Ms. Van Diest.  Also present were Brad Westrum, Carri Eide, and Kathy Biere. 

ITEM 3. – Approval of Agenda – Motion by Mr. Stoakes, second by Ms. Clarken, to approve the agenda.  Motion carried. 

Motion by Mr. Patterson, second by Ms. Greenfield, to go into closed session at 7:15 p.m.  The roll was called:  aye - Greenfield, Clarken, Stoakes, Patterson, Van Diest; nay - none.  

ITEM 4. – Closed Session – Superintendent Candidate Review – Iowa Code 21.5(1)(i) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals’ reputation and that individual requests a closed session. 

Motion by Mr. Stoakes, second by Mr. Patterson, to come out of closed session at 10:44 p.m.  The roll was called:  aye - Greenfield, Clarken, Stoakes, Patterson, Van Diest; nay – none. 

ITEM 5. – Motion to Approve Superintendent of Schools – Motion by Ms. Greenfield, second by Mr. Patterson, to offer a contract for Superintendent of Schools to Matt Berninghaus.  Motion carried. 

ITEM 6. - Adjournment – Motion by Mr. Patterson, second by Mr. Stoakes, to adjourn the meeting at 10:47 p.m.  Motion carried.

The next Regular Board Meeting will be Monday, February 13, at 6:00 p.m. at the School Administration Office Board Room.  Board Meetings are subject to change dependent upon need.

Attest:                                                                      Attest:

Kathy Biere, Secretary                                     Beth Van Diest, President