413 - Support Staff Termination of Employment
413 - Support Staff Termination of Employment dawn@iowaschoo… Wed, 12/04/2019 - 11:51413.1 - Support Staff Termination of Employment
413.1 - Support Staff Termination of EmploymentRESIGNATION
Support staff who wish to resign during the school year shall give the Superintendent written notice of their intent to resign, final date of employment, and cancel their contract the same day prior to their last working day.
RETIREMENT
Support staff who will complete their current contract with the Board may apply for retirement. No support staff member will be required to retire at any specific age.
Application for retirement will be considered made when the support staff states in writing to the Superintendent, no later than the date set by the Board for the return of the staff member’s contract if applicable, the staff member’s intent to retire. The letter must state the staff member’s desire to retire and be witnessed by another party other than the principal or Superintendent.
Board action to approve a support staff member’s application for retirement shall be final, and such action constitutes termination of the staff member’s contract effective the day of the staff member’s retirement.
Support staff and their spouse and dependents who have group insurance coverage through the District may be allowed to continue coverage of the District's group health insurance program, at their own expense, by meeting the insurer’s requirements.
VOLUNTARY EARLY RETIREMENT
The District may offer an early retirement plan for full-time licensed and 12-month employees. Full-time licensed or 12-month employees are employees who are regularly scheduled to work 38 hours per week and are currently performing their assigned duties within the District. A licensed or 12-month employee is eligible under the early retirement plan when the licensed or 12-month employee:
- Is at least age 55 prior to the start of the next school year.
- Completes a total of 15 years of service as a full-time licensed or 12-month employee to the District;
- Submits an application to the Superintendent for participation in the plan prior to the second Monday of January of the year in which the licensed employee wishes to retire. Applications submitted after second Monday of January may be considered at the discretion of the Board depending on the circumstances for the late application;
- Submits a written resignation. The resignation may be contingent upon approval by the Board of participation in the voluntary early retirement plan; and,
- Receives Board approval of the licensed or 12-month employee's application for participation in the early retirement plan, of the licensed employee's resignation, and of the disbursement of early retirement incentive to the licensed employee.
Board approval of the licensed or 12-month employee's early retirement application shall constitute a voluntary resignation. Board approval of the licensed or 12-month employee's early retirement application will also make the licensed or 12-month employee eligible for disbursement of the early retirement incentive the sooner of July 1 following the licensed or 12-month employee's approval for early retirement or a date mutually agreed upon by the District and the licensed or 12-month employee. Failure of the Board to approve the licensed or 12-month employee's early retirement application will make the licensed or 12-month employee's current contract with the Board continue in full force and effect.
SUSPENSION
Support staff members shall perform their assigned job, respect and follow board policy, and obey the law. The Superintendent may suspend a support employee with or without pay. In the event of a suspension, due process will be followed.
DISMISSAL
Support staff members shall perform their jobs, respect board policy, and obey the law. A support staff member may be dismissed upon 30 days notice or immediately for cause. Due process procedures shall be followed.
The Superintendent shall make a recommendation for dismissal to the Board. A support staff member may be dismissed for any reason, including, but not limited to, incompetence, willful neglect of duty, reduction in force, willful violation of board policy or administrative regulations, or a violation of the law.
REDUCTION IN FORCE
It is the exclusive power of the Board to determine when a reduction in support staff is necessary. Support staff who are terminated due to a reduction in force shall be given 30 days notice. Due process will be followed for terminations due to a reduction in force.
The Superintendent shall make a recommendation for termination to the Board. The Superintendent will consider the relative qualifications, skills, ability and demonstrated performance through evaluation procedures in making the recommendations.
Approved: March 2007
Reviewed: February 2022
Revised: February 2022
413.1E1 - Early Retirement Application
413.1E1 - Early Retirement ApplicationThe undersigned licensed staff member is applying for early retirement pursuant to board policy 406, Licensed Staff - Termination of Employment. Please complete the following information:
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(Full Legal Name of Licensed Staff Member) |
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(Social Security Number) |
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(Current Job Title) |
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(Date of Birth) |
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(Years of Service) |
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Please specify the date desired for payment of the early retirement benefit and the reason for the date if a date other than _____________ of the year in which the undersigned licensed employee retires is desired.
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(Date) |
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(Reason for date other than ______________) |
Please attach a letter of resignation effective June thirtieth of the year in which the undersigned licensed staff member intends to retire.
The undersigned licensed staff member acknowledges that application and participation in the early retirement plan is entirely voluntary.
The undersigned licensed employee acknowledges that the District recommends that the licensed staff member contact legal counsel and the staff member’s own personal accountant regarding participation in the early retirement plan.
Should the licensed staff member die prior to full payment of an early retirement benefit, the licensed staff member designates either the following individual as beneficiary or the licensed employee’s estate.
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_____ Estate |
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Beneficiary |
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Beneficiary Address |
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Licensed Employee |
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Witness |
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413.1E2 - Early Retirement Acknowledgment of Receipt
413.1E2 - Early Retirement Acknowledgment of ReceiptThe undersigned licensed staff member acknowledges receipt of the early retirement plan documents stated below, for the licensed staff member's consideration:
early retirement policy (plan description);
[early retirement insurance options]; and
early retirement application.
The undersigned licensed staff acknowledges that the application and participation in the early retirement plan is entirely voluntary.
The undersigned licensed staff acknowledges that the school district recommends the licensed staff contact legal counsel and the employee’s personal accountant regarding participation in the early retirement plan.
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Licensed Employee |
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413.1E3 - Early Retirement - Pertaining to Unused Sick Leave
413.1E3 - Early Retirement - Pertaining to Unused Sick LeaveThe District will reimburse retirees $5.00 per day unused sick leave, to a maximum of 105 days, if the retiree meets the following criteria:
1. Service time: Those full-time employees who have a minimum of 15 years of continuous service to the District are eligible for application. No more than one year of long-term disability can be part of the 15 years continuous service, and no one receiving sick leave or long-term disability payments is eligible until such payments have been phased out by use of same.
A “full-time” employee in the support positions must have been employed at least 30 hours per week for 9 months of the school year or more. Half-time employees that are in reality considered to be “full-time half-time” shall be eligible for a retirement stipend commensurate with the amount of time their position entails, such as half-time, 3/4 time, etc.
If there are “combination” work years, the Superintendent shall compute the “pro-rata” of the employee’s final 15 years of District service. Support employees must have worked 180 days in order to be credited with a “year”. The “work year” shall be from July 1st through the following June 30th.
Where there are any differences of computation, the Board shall determine the employee’s District “experience”. If there is any further reorganization of the school district, those employees coming into the District via that route shall be given the same privileges and experience computations as the above.
2. The “age” of an employee shall be that age attained during the current work year of July 1 through June 30. Any employee who attains 55 years of age during the summer prior to the start of a new school year shall be eligible for early retirement provided all other eligibility requirements have been met.
3. Support staff must submit a written request for early retirement to the Superintendent prior to March 1st of that year. It shall be the prerogative of the Board to determine whether each request is granted and upon what date it is to become effective.
4. The early retirement program is not available to any employee who is under consideration of contract termination or who has been discharged, with the Board the final determiner of that status.
5. Any decision made by the Superintendent may be appealed to the Board whose decision shall be final and is considered non-grievable in any way as a part of District policy.
6. The Board shall be the determiner of the time and date for all employees to best accommodate the District’s mission, if the request is for a time other than the end of their contract or fiscal year.
7. Compensation will be included in the last paycheck upon retirement termination of employment.
413.3E1 - Support Employee Early Retirement Acknowledgment of Receipt
413.3E1 - Support Employee Early Retirement Acknowledgment of ReceiptThe undersigned support employee acknowledges receipt of the early retirement plan documents stated below, for the support employee's consideration:
- early retirement policy (plan description);
- early retirement application.
The undersigned support employee acknowledges that the application and participation in the early retirement plan is entirely voluntary.
The undersigned support employee acknowledges that the school district recommends the support employee contact legal counsel and the employee’s personal accountant regarding participation in the early retirement plan.
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Support Employee Date
413.3E2 - Support Employee Early Retirement Application
413.3E2 - Support Employee Early Retirement ApplicationThe undersigned support employee is applying for early retirement pursuant to board policy 413.3, Support Employee Early Retirement. Please complete the following information:
_____________________________________________________ __________________________________
(Full Legal Name of Support Employee) (Social Security Number)
___________________________________ _______________________ _____________________________
(Current Job) (Date of Birth) (Years of Service)
Please specify the date desired for payment of the early retirement benefit and the reason for the date if a date other than _____________ of the year in which the undersigned support employee retires is desired.
_____________________ __________________________________________________________________
(Date) (Reason for date other than_____________________)
Please attach a letter of resignation effective June thirtieth of the year in which the undersigned support employee intends to retire.
The undersigned support employee acknowledges that application and participation in the early retirement plan is entirely voluntary.
The undersigned support employee acknowledges that the school district recommends that the support employee contact legal counsel and the employee’s own personal accountant regarding participation in the early retirement plan.
Should the support employee die prior to full payment of an early retirement benefit, the support employee designates either the following individual as beneficiary or the support employee’s estate.
____ Beneficiary _____ Estate
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Beneficiary
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Beneficiary Address
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Support Employee Date
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Witness Date